The HR Specialist provides administrative and operational support across various HR functions, including benefits administration, employee onboarding, compliance, leave of absence administration, and employee record management. This role serves as a key point of contact for employee and management inquiries, maintains accurate documentation, and supports departmental initiatives to ensure efficient and consistent delivery of HR services.
Responsibilities
Serve as the primary point of contact for the HR Department hotline, directing inquiries to the appropriate team members
Provide general benefits support to employees by responding to inquiries in person or via phone and email
Manage and process HR department invoices, ensuring accuracy and timely payment processing
Monitor and manage the onboarding email inbox to ensure timely responses and follow-up
Coordinate new hire onboarding communications by sending onboarding instructions and related information to the hiring Managers
Conduct weekly audits of new hire onboarding progress to ensure completion of required steps and documentation
Review and audit employee Form I-9 documentation for completeness and compliance
Process unemployment claims submitted online or through mail
Prepare and process employment verification letters upon request
Assist with the preparation and completion of Medical Support Notices
Support benefits compliance activities, including 401(k) audits, nondiscrimination testing (NDT), EEO reporting, and Affordable Care Act (ACA) reporting
Assist with the preparation, review, and reconciliation of benefits audit reports
Support annual Open Enrollment activities, including employee communications, enrollment administration
Assist with the administration of leaves of absence (LOA), including documentation, tracking, and employee support
Provide administrative and coordination support for acquisition-related HR projects
Review and maintain employee personnel files to respond to inquiries and support employment-related actions
Coordinate incoming and outgoing mail distribution and overnight package shipments
Perform other HR-related duties and special projects as assigned
Requirements
Bachelor’s Degree preferred not required
Over 1 year, up to and including 3 years experience in an administrative position
Experience in Human Resources related capacity highly desired
Intermediate to advanced user knowledge of Microsoft Excel, Microsoft Word, and Microsoft Access
Familiarity with Workday is preferred
Active Listening: Giving full attention to what other people are communicating; taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Communicating: Conveying information to others in an effective manner
Time management: Managing one’s time productively and efficiently
Ability to organize and prioritize tasks
Reading Comprehension: Understanding written sentences and paragraphs in work related documents
Writing: Communicating effectively in writing as appropriate for the needs of the audience
Social Perceptiveness: Being aware of others' reactions and understanding why they react as they do
Service orientation: Actively looking for ways to help people
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Coordination: Adjusting actions in relation to others’ actions
Oral Expression: The ability to communicate information and ideas in speaking so others will understand
Oral Comprehension: The ability to understand information and ideas presented through spoken words and sentences
Written Comprehension: The ability to understand information and ideas presented in writing
Written Expression: The ability to communicate information and ideas in writing so others will understand
Problem Sensitivity: The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem
Deductive Reasoning: The ability to apply general rules to specific problems to produce answers that make sense
Originality: The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem
Important Details
Work environment: May require exposure to warehouse areas where certain areas may require the use of personal protective equipment such as steel toed shoes and safety glasses. The primary environment is characterized by ambient room temperatures, lighting and traditional office equipment found in a typical office environment
Physical demands: Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday
Physical demands: Occasional lifting of items up to 25 pounds (files, computer printouts on occasion)
About the Company
FleetPride is the largest after-market distributor of heavy-duty truck and trailer parts in the U.S. It is comprised of retail, service, distribution and wholesale divisions.
