HR Specialist

About This Role

The HR Specialist supports the people, programs, and processes that keep the organization moving, helping to deliver a great employee experience. This role involves answering employee questions, coordinating employment changes, supporting People & Culture projects, and turning HR data into insights, making a difference across the employee lifecycle. Working closely with People Services Managers and the broader People & Culture team, the specialist brings accuracy, care, and fresh ideas to all tasks.

Responsibilities

• Respond to general HR enquiries about policies, programs, systems, and collective agreements
• Support People Services Managers with their portfolios and shared team priorities
• Coordinate People & Culture communications, events, and resources
• Coordinate onboarding, probationary reviews, employee changes, offboarding, and exit interviews
• Prepare offers, employment agreements, employee change letters, termination letters, and separation packages
• Provide employee relations administrative support, including investigation coordination, documentation, and follow-up
• Support union administration and collective bargaining, including seniority lists, leave reporting, meeting logistics, and materials
• Support vacation planning, job evaluations, and tracking of temporary assignments, accommodations, and work permits
• Maintain employee records and process Workday transactions to support accurate data and timely payroll
• Resolve HRIS issues with partner teams, complete data audits, and track key employment deadlines
• Prepare reports and analyze HR data and exit survey results to identify trends and improvements
• Support compliance activities, policy updates, and monitoring of employment requirements
• Coordinate privacy requests and prepare sponsorship and work permit documentation
• Improve People Services processes through simplification, automation, and AI-enabled tools

Requirements

• Diploma or degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience
• 3+ years experience in HR administration, coordination, or a similar role supporting employees and leaders
• Working knowledge of BC employment standards, human rights, and privacy requirements
• Excellent written and verbal communication skills, with strong attention to detail and the ability to create professional candidate communications and recruitment content
• Strong proficiency with Microsoft Office, particularly Outlook, Word, PowerPoint, Excel, and Copilot
• Strong coordination, problem-solving, and follow-through skills
• Demonstrated ability to handle sensitive and confidential information with professionalism and discretion