HR Specialist

About This Role

This HR Specialist role in Shanghai focuses on managing daily HR operations, acting as the local HR representative. The specialist ensures smooth employee support, HR compliance, and benefits administration locally, while collaborating with the APAC/International HR team and other stakeholders.

Responsibilities

• Manage and execute day-to-day administrative and operational HR tasks
• Maintain accurate, complete, and up-to-date employee records, documentation, and personnel files in accordance with company policies, data privacy requirements, and record retention standards
• Ensure HR practices comply with China employment laws and company policies
• Manage employee local onboarding processes, partnering with International/US HR manager, HRBPs, and other stakeholders to ensure a smooth and compliant employee experience
• Support implementation and communication of global and local HR policies and maintain the China Employee Handbook
• Work closely with HRBP and HQ to ensure policies are communicated clearly and implemented effectively
• Support payroll, benefits, HR reporting, audits, and HR projects
• Support site events and wellbeing initiatives to promote a positive and inclusive workplace culture
• Assist and process transactional activities according to the HR processes defined by the company
• Responsible for employee certificate preparation or any other documentation required in Chinese and issue the hardcopy for employees
• Work as the system admin for DingTalk leave system including employee account management, annual leave/carryover entitlement calculation and set up in system, annual leave reminder preparation, and any other system support as per request
• Support in HR Operation projects locally as set by the company globally

Requirements

• Bachelor’s degree or above in Business Administration or a relevant field
• 3+ years of experience in HR operations and/or administration
• Strong understanding of China employment practices, HR operations, and local labor regulations
• Experience managing employee records, HR documentation, onboarding, leave administration, payroll inputs, and employee lifecycle processes
• Proficient in Microsoft Office applications and employee data management is preferred
• Strong stakeholder management, communication, and problem-solving skills, with a proactive and customer-oriented mindset
• Fluent in both written and spoken English

Nice to have:

• Experience working with a US company