About This Role
This HR Specialist role provides operational and administrative support across the entire employee lifecycle, from offer letter administration to termination and offboarding. The position works closely with the HR Generalist and Director of Human Resources to ensure efficient HR operations and support the organization's continued growth.
Responsibilities
- Assist with preparation and coordination of offer letters through ADP Workforce Now
- Coordinate new-hire onboarding activities, orientation scheduling, documentation, and first-day employee support
- Monitor onboarding requirements and follow up with new hires regarding outstanding items
- Support background screening, I-9 documentation, policy acknowledgments, and other onboarding compliance activities
- Maintain personnel and benefits files and support employee record updates
- Support HR data entry and employee changes within ADP Workforce Now, Unanet, SharePoint, and benefits administration systems
- Assist employees with benefits enrollment, qualifying life events, and benefits portal navigation
- Respond to routine employee inquiries regarding HR procedures, onboarding, benefits, policies, and systems, escalating complex or sensitive matters as appropriate
- Maintain HR trackers, onboarding dashboards, training records, and operational reports
- Coordinate employee recognition and engagement activities, including SPOT awards and employee anniversaries
- Assist with training assignments, tracking, and compliance documentation
- Support employee offboarding, separation documentation, system updates, COBRA administration, and benefits termination coordination
- Assist with HR audits, federal contractor compliance documentation, and recordkeeping requirements
- Support the development and maintenance of HR Standard Operating Procedures (SOPs), forms, processes, and employee resources
Requirements
- Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
- U.S. Citizenship is required
Nice to have:
- 1–3 years of experience in Human Resources support, administration, customer service, office coordination, or employee support
- Experience supporting onboarding, employee records, documentation management, compliance tracking, or operational coordination
- Strong organizational skills and attention to detail
- Excellent verbal and written communication skills
- Strong customer service and interpersonal skills
- Ability to manage multiple priorities in a fast-paced environment
- Ability to maintain confidentiality and exercise sound judgment
