About the role
- Up to $3,700 Basic + VB
- 5 Days Work Week
- Daily Lunch Provided
- Company Transport from Kranji MRT
- Birthday Leave + Annual Leave Up to 19 Days
Our Client is inviting qualified candidates to fill the position as HR Executive to manage a full spectrum of HR and employee administration matters, with a strong focus on supporting a construction workforce and foreign workers.
The role covers payroll, recruitment and onboarding, employee records, work pass administration, HR policies, employee relations and grievance handling.
RESPONSIBILITIES:
HR Administration & Records
- Maintain and update employee records, HR systems and personnel files.
- Ensure accuracy and confidentiality of all employee-related information.
- Prepare and maintain HR documents, employment records and monthly HR reports.
- Support general HR and administrative duties as assigned by Management.
Payroll & Claims
- Process monthly payroll and prepare payroll reports for Finance.
- Consolidate payroll-related information such as overtime, allowances and leave records.
- Assist with medical claims, insurance matters and other staff claims where applicable.
Recruitment & Onboarding
- Support the full recruitment process, including job postings, candidate screening, interview coordination and onboarding.
- Prepare employment documentation and assist with orientation for new staff.
- Support offboarding matters and ensure proper documentation is completed.
HR Policies, SOPs & Compliance
- Assist in developing, implementing and maintaining HR policies, SOPs and employee guidelines.
- Ensure HR practices are aligned with company requirements and local employment regulations.
- Support the HR Manager in reviewing and improving HR processes.
Compensation, Benefits & Performance Support
- Assist in compensation, benefits and reward-related matters.
- Support performance appraisal, incentive and staff retention initiatives where required.
- Assist in coordinating staff training, SDF applications and staff development records.
Employee Relations & Grievance Handling
- Act as the HR contact point for employee and foreign worker feedback, concerns and grievances.
- Assist the HR Manager in handling employee relations matters, including workplace concerns, welfare issues, accommodation-related feedback and interpersonal conflicts.
- Maintain proper records of grievances, follow-up actions and resolutions in a confidential manner.
- Coordinate with Management, Production Head and Maintenance where required to understand issues and follow up on corrective actions.
- Escalate serious or sensitive matters to the HR Manager / Management promptly.
Foreign Worker Welfare & Accommodation Coordination
- Assist the HR Manager in coordinating foreign worker welfare and accommodation-related matters.
- Maintain proper records of worker accommodation, dormitory allocation, worker movement and related HR documentation.
- Act as the HR contact point for workers on accommodation, welfare and living-condition matters.
- Coordinate with Maintenance, Production and Management to ensure workers’ accommodation remains safe, clean and properly maintained.
- Assist in arranging dormitory inspections, follow-up actions, repairs and improvement works where required.
- Support the company in maintaining proper compliance records relating to worker accommodation, approved occupancy, dormitory licence and relevant authority submissions.
- Assist with planning and coordination for future dormitory expansion to support operational manpower needs.
General Administration
- Assist with office administration matters such as mail, vendor coordination, events and other ad-hoc duties.
- Support management and department heads on HR-related administrative matters.
REQUIREMENTS:
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Diploma or Degree in Human Resource Management, Business Administration or related field.
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Minimum 3 years of relevant HR experience
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Experience in payroll, recruitment, work pass matters and employee records.
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Proficient in Microsoft Office and Google Sheets.
OTHER INFORMATION:
- Location: West
- Working Days/Hours: 5 days/Office hours, 8am - 5pm / 8am - 5.30pm
- Salary: Up to $3,700 Basic (salary will commensurate according to experience & qualifications)
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