HR Coordinator

About This Role

The HR Coordinator serves as a vital support resource for the Human Resources department, working closely with HR leadership, department managers, and employees to ensure smooth HR operations and a positive employee experience. This role coordinates essential HR functions, maintains accurate employee records, supports compliance initiatives, and provides exceptional service to all stakeholders. This position is ideal for an organized, empathetic professional who is passionate about supporting people and improving HR processes.

Responsibilities

• Coordinate and maintain employee personnel files, ensuring all records are complete, accurate, organized, and compliant with company policies and applicable regulations
• Maintain in-depth knowledge of Saudi Labor Law and extensive hands-on experience with all HR government portals (including Qiwa, Muqeem, GOSI, MHRSD, and Taqaat)
• Assist with HR compliance reporting, data reconciliation, and audit activities in collaboration with HR systems and payroll departments
• Serve as a primary point of contact and liaison between employees, managers, HR leadership, and other departments regarding HR-related questions, concerns, and administrative matters
• Support the communication and implementation of HR policies, procedures, and updates across the organization
• Assist with monitoring HR-related deadlines, follow-ups, and required documentation to ensure timely and accurate completion
• Coordinate employee onboarding and offboarding processes, including documentation preparation, system setup, and orientation support
• Support benefits administration activities, including enrollment coordination, policy communication, and employee inquiries
• Assist with recruitment coordination activities, including scheduling interviews, preparing offer letters, and maintaining candidate records
• Prepare and distribute HR reports, employee communications, and policy documentation
• Maintain confidentiality and discretion when handling sensitive employee information and personnel matters
• Provide administrative support to the HR team on projects, audits, employee communications, and departmental initiatives as assigned
• Identify recurring HR and administrative issues, escalate findings, and follow up on corrective actions with appropriate departments
• Support the development and implementation of HR initiatives that promote employee engagement, inclusion, and organizational culture

Requirements

• At least two years of relevant HR coordination, HR administration, or human resources experience
• Proficiency with HR management systems and payroll software; experience with Dayforce or comparable platforms is preferred
• Strong Excel skills, including formulas, lookups, and pivot tables