HR Coordinator

About This Role

The Human Resources Coordinator supports HR operations for assigned distribution facilities and their teams. This role involves executing hourly staffing, onboarding, employee relations, policy administration, payroll processes, recordkeeping, and employee engagement activities. It requires sound judgment, initiative, and the ability to independently address day-to-day HR needs while partnering with leaders on workplace matters.

Responsibilities

• Support hourly staffing activities, including interviewing, candidate selection, recruiting communications, and new hire processes
• Coordinate and facilitate onboarding by communicating with new hires and leaders, arranging facility tours, preparing materials, and conducting new hire orientation and training
• Respond to employee questions and partner with HR and Operations leaders to address employee relations matters, document issues, and support corrective action processes
• Oversee employee performance management standards related to productivity, safety, and quality in partnership with site leadership
• Manage payroll and timecard auditing and processing to support accurate and timely employee pay
• Maintain HR systems by processing transactions involving hires, lateral moves, terminations, compensation changes, and other employee updates
• Organize and maintain personnel records in accordance with legal record-retention requirements and site procedures
• Prepare documentation and communications supporting staffing and HR operations, including onboarding packets, benefit guides, and recruiting materials
• Support policy enforcement and consistent management practices in compliance with applicable federal and state employment laws
• Plan and complete projects that promote a positive work environment, strengthen employee engagement, and improve HR operational efficiency
• Design recruiting and community-engagement materials, represent Polaris in the community, and foster positive community relationships

Requirements

• High school diploma required; degree preferred
• Human Resources certification or experience preferred
• Sound judgment and the ability to integrate HR practices into business and operational processes
• Excellent written and verbal communication, interpersonal, organizational, and planning skills
• Strong customer focus and problem-solving skills
• Ability to work independently and collaborate effectively with employees and leaders, both in person and virtually
• Knowledge of Microsoft Office applications; experience with HR software and payroll administration is preferred
• Ability to work in distribution and office environments and stand or walk for extended periods
• This position is not eligible for sponsorship