HR Coordinator

About This Role

As an HR Coordinator, you will play a key role in supporting the site’s day-to-day people operations across the full employee lifecycle. Acting as the first point of contact for HR on site, you will provide practical, solutions-focused support to colleagues and managers in a fast-paced FMCG environment.

Responsibilities

• Maintain accurate and compliant employee records on the HRIS
• Coordinate end-to-end employee lifecycle activity, including probations, contractual changes, internal moves and leavers
• Daily monitoring of time and attendance data, escalating anomalies and compliance risks to line managers and HR Advisors
• Track working time, promptly escalating non-compliance, supporting investigations into any breaches
• Monitor the annual leave process ensuring compliance with usage, and all HRIS records are up to date
• Support monthly payroll processing, ensuring accurate updates to the HRIS and resolving payroll queries
• Monitoring Right to Work compliance, keeping accurate records and holding right to work meetings where necessary
• Supporting the general operation of the site by monitoring stationery and PPE levels, placing orders when required
• Maintaining accurate records of staff lockers and carrying out weekly locker searches
• Attend operational Tier meetings and contribute to ongoing people initiatives
• Support the full recruitment process, from drafting job descriptions through to interviewing and candidate assessment
• Prepare and issue offer letters, contracts and onboarding documentation
• Deliver a positive onboarding experience, coordinating inductions, equipment, PPE and lockers for new starters
• Holding weekly agency site tours, welcoming new workers to the business and maintain supporting documentation for compliance
• Record absence and lateness, identifying trends and escalating repeat cases appropriately
• Support managers with return-to-work processes and documentation
• Assist with investigations and absence/lateness reviews by coordinating meetings, gathering statements and maintaining case records
• Manage Occupational Health processes, including health surveillance and post-offer questionnaires
• Deliver bite-size training sessions to operational leaders on core HR processes
• Support the Site Engagement Forum (SEF), attending meetings and tracking agreed actions
• Contribute to HR projects and site initiatives that improve consistency, engagement and compliance
• Carry out regular staff surveys (including new starters, agency workers and exit interviews), analysing trends and sharing recommendations to the wider HR team

Requirements

• Minimum 1 years’ HR generalist or coordination experience