HR Assistant I

HR Assistant I

Contract - 6 Months (Part Time - 10 Hrs/week)

Client - Southern Company Services.

Position Overview

The HR Assistant I is an entry-level role within the Human Resources department, providing essential administrative and operational support across core HR functions. This position plays a critical role in ensuring smooth HR operations, maintaining accurate employee records, and supporting recruitment, onboarding, benefits administration, and compliance activities.

The ideal candidate is organized, detail-oriented, customer-service focused, and capable of handling confidential information with professionalism.

Key Responsibilities

Recruitment & Onboarding Support

• Post job openings and assist with resume screening.
• Schedule interviews and communicate with candidates.
• Prepare new hire paperwork and coordinate onboarding activities.
• Assist with orientation sessions and ensure completion of required documentation.

Employee Records & Documentation

• Maintain and update employee records in HR systems.
• Ensure accuracy and confidentiality of employee data.
• Prepare HR documents including:
  • Offer letters
  • Employment contracts
  • Policy documentation
• Maintain organized physical and electronic HR files.

Benefits & Timekeeping Administration

• Assist employees with benefits enrollment and inquiries.
• Support administration of benefits programs.
• Manage timekeeping systems and track attendance.
• Address employee time and attendance questions.

Employee Relations & Communication

• Serve as a point of contact for routine HR-related inquiries.
• Assist in resolving basic employee concerns.
• Support distribution of internal HR communications and announcements.

Reporting & Compliance

• Generate HR reports and track metrics such as:
  • Headcount
  • Turnover rates
  • Recruitment statistics
• Assist with compliance related to:
  • EEOC
  • FMLA
  • ADA
  • Labor laws and HR policies

Training & Offboarding Support

• Coordinate training logistics and track employee training progress.
• Support exit processes including:
  • Scheduling exit interviews
  • Collecting company property
  • Processing termination documentation

Required Qualifications

Education

• High school diploma or equivalent required.
• Coursework or degree in Human Resources or related field preferred.

Experience

• Prior administrative or office support experience preferred.
• Entry-level HR experience is a plus but not required.

Technical Skills

• Proficiency in Microsoft Office Suite:
  • Word
  • Excel
  • PowerPoint
• Familiarity with HR systems or databases preferred.

Core Competencies

• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• Attention to detail and data accuracy
• Customer-service mindset
• Ability to maintain confidentiality and discretion
• Strong interpersonal skills