About This Role
An HR Assistant provides front-desk, clerical, and human resources administrative support to ensure efficient daily office operations and a positive experience for employees, candidates, and visitors. This role serves as a primary point of contact for incoming calls and visitors while supporting recruiting, onboarding, employee recordkeeping, attendance tracking, and general office administration. The ideal candidate is organized, detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment while maintaining confidentiality and accuracy in employee records and HR documentation.
Responsibilities
- Greet and assist employees, customers, candidates, and visitors in a professional and courteous manner
- Answer, screen, and route incoming calls using a multi-line phone system and respond to inquiries or direct requests to the appropriate department or personnel
- Manage inbound and outbound calls while maintaining excellent phone etiquette and customer service
- Receive, organize, and distribute clothing orders, packages, deliveries, and incoming mail to the appropriate recipients
- Maintain office and breakroom supplies by monitoring inventory and placing orders as needed
- Update and maintain the Outlook calendar to ensure interviews, meetings, schedules, and related information are accurate and current
- Provide general administrative support and complete additional projects and duties as assigned by management
- Maintain, organize, and file employee-related documentation, ensuring HR records are accurate, complete, and properly maintained in the Human Resources Information System (HRIS)
- Complete the administrative portion of the employee onboarding process, ensuring required new-hire documentation is accurate and completed in the HRIS
- Assist the HR team and recruiters with new-hire background checks and employment eligibility verification through E-Verify
- Maintain confidentiality when handling employee information, personnel files, and other sensitive HR documentation
- Support HR administrative processes and assist with additional human resources projects as needed
- Assist recruiters with managing candidate resumes and applicant information through the Applicant Tracking System (ATS)
- Schedule interviews and coordinate interview details with candidates, recruiters, and HR personnel
- Confirm interview dates, times, and other relevant information to support an efficient and positive candidate experience
- Maintain accurate candidate information and assist with recruiting-related administrative tasks as needed
- Review and track employee attendance logs for accuracy and completeness
- Document attendance-related write-ups and maintain supporting records in accordance with company procedures