About This Role
This HR Assistant role provides timely and accurate administrative support to the Hughston HR Department. The position involves a variety of tasks from greeting visitors to assisting with recruitment and managing employee records, suiting a detail-oriented individual with strong organizational skills.
Responsibilities
- Complete assignments as instructed
- Greet all guests, visitors, and employees at the HR location
- Assist recruitment as needed with making calls, scheduling interviews, and performing interviews
- Create reports as needed for HR Leadership/Administration
- Manage the 90-day assessment process, including sending calendar invites to managers and ensuring timely completion (competency included if needed)
- Notify HR Manager of outstanding issues
- Collect and distribute HR mail each morning to the appropriate party
- Assist the HR department with coordinating clinic special events, clinic celebrations, employment-related events, and special projects as needed
- Manage all HR filing, ensuring files are kept up to date and the file area is organized
- Promptly file all records in the appropriate location (hire/term)
- Responsible for the employee bulletin board compliance process at each facility, ensuring each board is kept up to date with federal and state compliance (includes W/C information/panel of physicians)
- Coordinate New Hire Orientation packets
- Inform HR Manager of outstanding items timely
- Audit all new hire files once onboarding has been completed, ensuring accuracy by completing constant file audits with appropriate follow-through
- Work with all new hires to complete any outstanding required pre-hire and new hire paperwork
- Complete annual MVR on Hughston employees (per position)
- Serve as departmental gatekeeper, directing questions to the appropriate party for resolution
Requirements
- One (1) year prior clerical/administrative experience
- High School Diploma or equivalent
- Valid Driver’s License and satisfactory motor vehicle record (MVR) may be required
- Knowledge of Microsoft Office suite (Word, PowerPoint, and Excel)
- Ability to work independently
- Detail-oriented with excellent organizational ability
- Ability to perform work timely and accurately
- Ability to work in stressful situations
- Good judgment in performance of daily duties and tasks
Nice to have:
- Medical Office experience
About the Company
The Hughston Clinic, The Hughston Foundation, The Hughston Surgical Center, Hughston Clinic Orthopaedics, Hughston Medical, Hughston Orthopaedics Trauma, Hughston Orthopaedics Southeast and Jack Hughston Memorial Hospital participate in E-Verify.
