About This Role
Providing administrative and operational support to the Human Resources Department is the core of this HR Assistant role. The position involves managing staff across all units of GUO Transport & GUO Logistics, including drivers, operations staff, and administrative personnel.
Responsibilities
- Assist in job postings, candidate shortlisting, and interview scheduling
- Coordinate onboarding processes for new hires and ensure completion of documentation (CVs, credentials, guarantor forms, medicals, etc.)
- Prepare employment letters and onboarding materials
- Maintain accurate and up-to-date employee records (both physical and digital)
- Manage staff database
- Ensure proper filing and confidentiality of personnel records
- Support HR audits and compliance checks
- Assist in payroll preparation including collation of attendance, leave, overtime, and allowances
- Support administration of employee benefits such as HMO, pension, and insurance
- Serve as a first point of contact for employee inquiries and HR-related issues
- Assist in handling staff complaints and escalate issues where necessary
- Support disciplinary processes and documentation
- Coordinate staff welfare initiatives and engagement activities
- Assist in organizing training programs
- Maintain training records and track employee development needs
- Support performance appraisal and evaluation processes
- Ensure compliance with Nigerian labour laws and company HR policies
- Monitor validity of operational staff documentation (e.g., driver’s licenses, permits)
- Assist in preparing HR reports (weekly, monthly, and ad hoc)
- Schedule HR meetings and take minutes where required
- Provide general administrative support to the HR department
Requirements
- Bachelor’s Degree or HND in Human Resources, Business Administration, or related field
- 1 – 2 years of experience in HR or administrative role (transport / logistics experience is an an advantage)
- Basic knowledge of Nigerian Labour Law
- Proficiency in Microsoft Office tools
- Strong organizational and record-keeping skills
- High level of confidentiality and attention to detail
- Effective communication and interpersonal skills
- Ability to multitask
- Problem-solving and conflict resolution ability