About This Role
The HR Assistant creates and maintains employee digital personnel files, coordinates pre-employment screenings, and processes new hires and employee data changes. This role involves supporting the HR team, responding to employee inquiries, and ensuring data accuracy.
Responsibilities
- Create and maintain employee digital personnel files
- Coordinate background screens, drug screens, and pre-employment physicals
- Process new hires and employee data changes in HR LINK/SuccessFactors, including terminations
- Process new contractor setup and data changes in HR LINK, including terminations
- Coordinate new hire onboarding and new employee orientations
- Process I-9 verification and E-Verify, and conduct regular audits of the same
- Conduct monthly data audits and cleanup – new hire data, demographic information, group reporting data, etc.
- Collaborate with the HR and Communication teams in the creation and maintenance of the HR SharePoint site
- Serve as a back-up to the payroll admin as needed
- Develop simplified job aids for identified administrative and system processes
- Help initiate the process for tuition reimbursement application and coordinate the tracking and reimbursement processing with payroll
- Respond to employee inquiries about benefits, payroll, HR systems, etc., and direct them to the appropriate contact
- Provide support to the HR Team, including Talent Acquisition, as needed
- Maintain punctual, regular, and predictable attendance
- Work collaboratively in a team environment with a spirit of cooperation
- Respectfully take direction from supervisor/manager and perform other duties as assigned
Requirements
- Minimum of three years of HR administrative experience
- Able to handle heavy workloads and prioritize own work
- Flexible approach, able to cope with a constantly changing environment and priorities
- Proactive, strong attention to detail
- Exercise good use of independent judgment
- High level of integrity and professionalism
- Responsible with confidential and sensitive information
- Consistency in task completion, response time, and work efficiency
- Good communication skills, written and verbal
Nice to have:
Benefits
- Culture of trust and accountability
- Lifelong learning and career growth
- Innovation powered by people
- Comprehensive compensation and benefits
- Health and well-being
