This HR Assistant role is for an outgoing, detail-oriented professional who enjoys being a trusted point of contact for employees. You will join the HR team of an employee-owned organization in the building systems and construction services industry, gaining broad exposure to the employee lifecycle.
Responsibilities
Coordinate pre-boarding, onboarding, and offboarding activities
Coordinate with managers and new hires to ensure a smooth start
Conduct new hire orientations and provide employees with information about company policies and expectations
Assist employees with new hire paperwork
Prepare and route personnel action forms
Coordinate exit procedures and exit interviews
Serve as a trusted point of contact for employees and managers
Respond to questions and help employees navigate HR processes
Build positive relationships throughout the organization
Partner with the HR team to ensure employees receive timely, accurate information
Maintain accurate employee information in HR systems and databases
Review and validate employee records and documentation
Support HR reporting, payroll, benefits, compliance, and other HR processes
Assist with HR correspondence and documentation, including leave-related communications, performance improvement documentation, exit information, and job descriptions
Process and audit I-9 documentation for accuracy
Follow up on corrections and missing information
Support E-Verify processes and compliance requirements
Help train administrative personnel on I-9, E-Verify, and related HR processes
Coordinate background check processes for applicable projects
Support specialized background-check and badging requirements
Assist with reports and documentation associated with these processes
Assist with emergency planning, evacuations, drills, and CPR training coordination
Support employee communications during special circumstances and leave processes
Requirements
Personable, highly organized, accountable, and comfortable working with people at all levels of an organization
Enjoy interacting with people and naturally make others feel comfortable
Confident serving as a representative of HR and welcoming new employees to the organization
Exceptional attention to detail and routinely double- and triple-check your work
Take ownership when something goes wrong rather than looking for someone else to blame
Communicate clearly and honestly about what you know—and what you don't
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Handle confidential information with discretion and professionalism
Comfortable working in a fast-paced environment with changing priorities
Proactive and willing to figure things out independently
Strong emotional intelligence and self-awareness
Enjoy learning new technology, systems, and processes
Build authentic relationships with employees, managers, and colleagues
High school diploma required; college degree or HR certification preferred
2-3 years of HR experience preferred
Experience working in a corporate environment is strongly preferred
Strong written and verbal communication skills
Excellent organizational and attention-to-detail skills
Strong Microsoft Office skills and comfort learning new technology
Experience with HRIS systems is helpful; experience with Oracle is a plus but not required
Ability to learn new systems quickly is important
Benefits
Meaningful interaction with employees, managers, and new hires
Broad exposure to the employee lifecycle
Opportunities for employees to expand their skills and grow their careers
Employee Stock Ownership Plan (ESOP)
Encouragement for technical curiosity, professional development, and learning new systems and processes
Professional but approachable culture
Office environment includes a game room with ping pong and arcade games
Medical, dental, and vision coverage
Retirement and savings plans
Paid holidays and time off
Supplemental insurance
Additional wellness or incentive programs
Important Details
Schedule: Monday through Friday, generally 8:00 AM-5:00 PM with a one-hour lunch (flexible to 30 minutes); occasional overtime may be required
Work format: Initially temporary, with potential to become temp-to-hire; anticipated hybrid structure of approximately four days onsite and one day remote, with some flexibility, based on business needs
About the Company
Hunter Hamilton is a high-performance professional search firm specializing in connecting finance, HR, operations, and legal talent with leading employers. The company has been established for decades and has grown into one of the larger organizations in its industry, providing exposure to complex projects and a broad professional environment.