About This Role
This HR Assistant role supports the human resources department across a wide range of functions, from recruitment and onboarding to employee relations and compliance. The position suits an organized individual with strong communication skills who can handle sensitive information discreetly.
Responsibilities
- Post job openings on job boards and company career pages
- Screen resumes and schedule interviews
- Coordinate with hiring managers and candidates
- Prepare offer letters and employment contracts
- Conduct new hire orientation and collect joining documents
- Set up employee records, ID cards, and email accounts
- Set up equipment for new hires
- Maintain accurate employee files, both physical and digital
- Update the HRIS (HR information system) with changes in role or personal details
- Track attendance, leave balances, and holidays
- Prepare employment verification letters, experience certificates, and other HR documents
- Collect and verify timesheets and attendance data for payroll
- Assist with benefits enrollment (health insurance, provident fund, etc.)
- Answer employee queries on deductions and benefits
- Act as a first point of contact for employee questions
- Help organize events, training sessions, and engagement activities
- Assist in collecting feedback through surveys
- Escalate grievances or sensitive issues to HR managers
- Ensure documentation meets labor laws and company policies
- Help update and distribute the employee handbook and policies
- Maintain confidentiality of sensitive employee information
- Support audits with accurate records
- Schedule training programs and track attendance
- Maintain training records and certifications
- Process resignations and terminations
- Coordinate exit interviews and clearance procedures
- Help with final settlement paperwork
Requirements
- Clear written and verbal communication skills for dealing with all levels of staff
- Confidentiality and discretion in handling sensitive data responsibly
- Organization skills for managing multiple tasks and deadlines accurately
- Tech skills: MS Office, Excel, and HRIS tools (e.g., Workday, SAP SuccessFactors)
- Interpersonal skills: empathy, professionalism, and problem-solving
- Basic knowledge of labor laws and HR practices