About This Role
An HR Assistant provides an effective HR service for all employees within an expanding SME. This role involves administrative support, maintaining HR and personnel databases, assisting with recruitment, scheduling inductions and training, monitoring performance, and addressing HR issues.
Responsibilities
- Maintain and organise current HR and personnel systems, both electronically and manually, suggesting improvements for efficiency
- Monitor the HR mailbox, serving as a point of contact and assisting with employee queries, including face-to-face interactions
- Create and distribute internal communication documents by email or post
- Liaise with heads of departments to put together and follow recruitment plans
- Post job adverts and organise and respond to applications
- Schedule job interviews and assist with the interview process
- Create and send employment offers to prospective employees
- Prepare induction packs, including contracts of employment and job descriptions, for all new starters
- Carry out induction sessions with all new starters, collecting employment and tax information, and providing an orientation of the business and facilities
- Prepare time sheet spreadsheets for payroll, ensuring lateness, holiday, and sickness information are tracked and included
- Answer payroll queries from employees
- Monitor and action annual leave requests from employees
- Hold return to work interviews with absentees and manage sickness levels
- Action and assist with disciplinary meetings in line with company policy as appropriate
- Maintain, manage, and keep up-to-date training records for all staff, organising and overseeing training sessions where necessary
- Work closely with departmental managers to monitor staff performance and put together action plans for those not meeting expected performance levels
- Ensure the company is compliant with all health and safety requirements, ensuring adequate coverage of First Aiders and Fire Marshalls, and organising internal/external training sessions where appropriate
- Act as a First Aider and Fire Marshal for the Company, for which training will be provided
- Ensure regular maintenance and servicing is carried out on all company machinery and equipment, liaising with the Maintenance manager/external suppliers should a fault arise
- Act as point of contact for employees making internal orders, organising payment and actioning stock distribution as required
- Organise and prioritise workload to meet current demands
Requirements
- Educated to GCSE grade C or above in English and Maths
- University education, or equivalent work experience
