HR Assistant

About This Role

The HR Assistant delivers a comprehensive, professional, and confidential HR service across the school, supporting the full employee lifecycle. This position ensures that HR practices are effective, consistent, and compliant with current UK employment legislation, safeguarding requirements, and relevant education-sector regulations. Working collaboratively with the Senior Leadership Team, line managers, and employees, the HR Assistant provides practical advice and guidance on HR policies, procedures, employee relations, recruitment, performance management, employee wellbeing, and organisational development.

Responsibilities

• Manage the full employee lifecycle, including recruitment, appointment, onboarding, contractual changes, probation, employment documentation, and leaver processes
• Coordinate applications, shortlisting, interview scheduling, and candidate communications
• Ensure HR recruitment and onboarding processes follow the school’s safer recruitment procedures and applicable statutory guidance
• Assist with the organisation of staff induction, professional development, and internal training sessions
• Prepare and publish job advertisements across appropriate recruitment platforms
• Liaise with hiring managers to confirm vacancies, job descriptions, person specifications, and recruitment requirements
• Manage pre-employment checks, ensuring that all required checks are completed and appropriately recorded before employment commences
• Complete Disclosure and Barring Service (DBS) checks and other required safeguarding checks in accordance with current statutory guidance and the school’s safeguarding procedures
• Input absence data into the School’s MIS
• Liaise with the payroll / finance team to ensure accurate and timely processing of starters, leavers, salary changes, contractual variations, and other employee changes
• Assist with the administration of statutory family leave, sick pay, and other employment-related payments in conjunction with payroll
• Support managers in addressing wellbeing concerns and maintaining regular communication with employees
• Refer employees with wellbeing concerns to our Employee Assistant Programme and WOF fund, for further support
• Respond to employee queries relating to pay, benefits, and contractual entitlements, referring technical payroll matters to the appropriate specialist
• Produce absence reports and highlight patterns or concerns to appropriate managers
• Coordinate occupational health referrals and workplace adjustments, where appropriate and authorised
• Attend employee relations meetings to provide HR support and take accurate, impartial, and confidential notes
• Monitor and maintain the HR email, forwarding emails to the relevant member of the team and/or responding to emails accordingly