HR Assistant

About This Role

This HR Assistant role focuses on staff administration and payroll support, ensuring accurate employee records and smooth payroll processes. It suits a detail-oriented professional with experience in human resources operations and strong organizational skills.

Responsibilities

• Maintain and update employee information in payroll and HR systems, including new hires, terminations, personal data changes, and employment updates
• Register and update employee information in T-Registro, PLAME, and other applicable labor and payroll systems
• Support the monthly payroll process by preparing, reviewing, and consolidating payroll inputs, employee movements, overtime, vacations, deductions, and other incidences under the supervision of the HR Specialist
• Support the calculation and validation of payroll concepts, mandatory contributions, AFP/ONP, taxes, and other applicable employee-related payments
• Verify and maintain updated employee banking information for CTS and other payroll-related payments
• Manage employee affiliations and updates related to EPS, insurance, and other employee benefits
• Support the administrative processes related to onboarding, including employee documentation, medical examinations, and coordination of pre-employment requirements
• Prepare and organize employee offboarding documentation, ensuring proper filing and completion of the termination process
• Maintain and control employee personnel files, ensuring that all required documentation is complete, updated, properly filed, and available for audits or internal reviews
• Coordinate and follow up on administrative payments, invoices, suppliers, approvals, due dates, and supporting documentation related to HR and Administration
• Respond to and follow up on employee inquiries related to payroll, benefits, labor records, and HR administrative processes
• Prepare reports, databases, and control files to ensure the accuracy and traceability of HR information

Requirements

• Capacity to communicate in English
• Bachelor’s degree or professional qualification in Business Administration, Human Resources, Accounting, Industrial Engineering, or related fields
• At least 2 years of experience in Human Resources, preferably in Personnel Administration, Payroll Support, or HR Operations
• Experience preparing and validating payroll inputs, employee movements, vacations, overtime, deductions, benefits, and other payroll-related information
• Knowledge of T-Registro, PLAME, AFP/ONP, CTS, benefits, employee records, and labor documentation
• Experience managing employee files and ensuring documentation is complete and properly updated
• Experience supporting onboarding and offboarding administrative processes