HR Assistant

About This Role

This HR Assistant role provides administrative support across core Human Resources functions for the Doyon, Limited Consortium. The position involves assisting with recruitment and onboarding, maintaining accurate records, supporting employee changes, and responding to inquiries, ensuring efficient HR operations.

Responsibilities

• Greet visitors and direct them to appropriate contacts
• Manage incoming calls and direct inquiries
• Assist applicants with the online application process and resume creation
• Schedule and process pre-employment drug testing
• Assist with posting job openings on iCIMS, our applicant tracking system
• Coordinate interviews and communicate with candidates and the interview committee
• Assist with new employee onboarding
• Assist in processing employee changes (i.e., promotions, transfers, and terminations)
• Explain company personnel policies, benefits, and procedures to employees and applicants
• Provide administrative support for the performance management process by completing data entry, updating records, and maintaining information in the performance management system
• Assist with maintaining personnel records, including medical and benefits documents, in compliance with applicable laws
• Assist with maintaining DOT files and ensure compliance with rules and regulations
• Process, verify, and maintain documentation related to personnel records and activities
• Monitor employee training progress and perform data entry and record updates in Brainier LMS
• Respond to general employee and applicant inquiries, directing them to appropriate resources
• Perform clerical duties such as filing, copying, collating, faxing, etc.
• Create new hire folders and review new hire paperwork for completeness
• Provide administrative assistance to HR Generalist, Manager, and other team members
• Address employee inquiries and provide information for personnel actions, unemployment claims, work history, and employment verifications
• Act as backup for the HR Generalist as assigned
• Engage with shareholder candidates as the first point of contact for the department; establish rapport and refer shareholders to the Outreach Manager and/or subsidiary HR as needed
• Perform other assigned duties

Requirements

• Commitment to Excellence – Identifies what needs to be done and takes action to achieve a standard of excellence beyond job expectations
• Corporate Values - Understand, embraces, and integrates Doyon corporate values into everyday duties and responsibilities
• Customer Service – Identifies and responds to current and future client needs by providing excellent service to internal and external clients