This role is for an experienced Household Manager/Personal Assistant who thrives on creating order, structure, and momentum within a busy, high-energy family home. The successful candidate will act as a trusted operational partner, anticipating needs, building systems, and quietly solving problems to ensure the household runs smoothly and effortlessly.
Responsibilities
Create and maintain room-by-room organization systems
Perform daily resets and light tidying of main living areas (kitchen island, surfaces, vacuuming high-traffic areas)
Prep home for the weekly deep-clean (Fridays)
Conduct seasonal clothing swaps, decor transitions, and bedding rotation
Manage donation coordination (regular pickups with local charitable organizations)
Prepare for events, holidays, and guests
Change batteries, light bulbs, and smoke detectors as needed
Provide light supervision / backup childcare support in an as-needed capacity
Oversee scheduling of child appointments and/or class registration
Run child-related errands
Perform grocery shopping 1–2x per week, focusing on keeping the fridge fully stocked
Batch cook for weekly family meals
Coordinate with the family's meal prep service and manage ordering
Ensure healthy snacks and fresh items are always on hand
Perform kitchen tidying and maintenance; prepare for weekend gatherings as needed
Track and maintain a running household supply list
Proactively restock pantry, fridge, and household supplies
Manage household subscriptions and recurring orders (diapers, pet food, household goods)
Handle returns, dry cleaning drop-off and pickup, gift shopping, and mail management
Perform box breakdown and package management
Stock toiletries throughout the home regularly
Wash, fold, and put away household laundry
Perform ironing, steaming, and special garment care (works alongside a professional stylist for event needs)
Conduct linen rotation with a focus on towels and bathroom linens (refreshed multiple times per week)
Maintain organized and well-stocked laundry areas
Feed pets daily and provide one 20-30 minute walk per day for two dogs (can be walked together)
Schedule vet, acupuncture, and laser therapy appointments and coordinate transportation for senior dog
Coordinate mobile groomer
Administer medications to older dog
Manage pet supply inventory (subscription-based ordering)
Fuel and charge family vehicles
Take vehicles to hand car wash weekly or bi-weekly as needed; bi-monthly detailing of vehicles
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Clean out items in vehicles weekly
Schedule regular maintenance appointments
Track registration and insurance for family vehicles
Manage recurring service calendar (landscaping, pest control, HVAC, pool, housekeeper, etc.)
Research, vet, and coordinate contractors and service providers; maintain vendor contact log with service history and rates
Maintain a home maintenance log (work completed, costs, warranty information)
Perform seasonal property maintenance, including pool opening and outdoor space upkeep
Track budget and receipts by category; manage household expense tracker using a dedicated card
Maintain household inventory, appliance records, and emergency contacts sheet
Perform occasional targeted deep cleans (refrigerator, oven, baseboards, humidifiers/air purifiers)
Tackle organizational projects room by room
Refresh main-living space common areas (entryway/mud room/kitchen island, etc.)
Develop and maintain household SOPs (pantry organization, pet routines, vendor house rules, etc.)
Track receipts/budget for family budget management and vendor list tracking for costs
Coordinate events and appointments
Liaise with Client's EA/Chief of Staff to coordinate work schedule and travel
Coordinate monthly work and personal event needs with stylist (wardrobe lookbook, tailoring needs, etc.)
Coordinate birthday party planning, gifts, thank you cards, and holiday cards
Requirements
Maintain a smoke-free environment
Authorized to work in the United States
Valid driver's license and clean driving record required
Reliable transportation required
Up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including Tdap/whooping cough and influenza), subject to applicable legal accommodations
CPR and First Aid certified, or willing to obtain certification prior to start
Comfortable and experienced with large dogs
Strong commitment to maintaining a clean, comfortable home environment that supports children's health and well-being, including thoughtful practices, such as regular handwashing, etc.
Important Details
Schedule: Monday through Friday, with flexible scheduling of 8 hours per day between 8am-6pm, based on the family's needs and mutual agreement. Occasional evening and weekend availability may be needed for backup family support.
Start Date: ASAP
Occasional dog sitting at the home during family travel is a plus, but not required
Application Process
Submit a short intro letter
Submit an updated resume
Submit 3 professional references with current contact information
This role requires a background check
NDA signing required prior to start
About the Company
We are a busy, high-energy family based in northern New Jersey. Our family includes an infant daughter, four well-loved dogs, and grandparents who live with us and provide childcare. One parent works primarily from home with regular work travel, while the other works in Manhattan four days a week.
