Household Manager Family Assistant

About This Role

This role is for an experienced Household Manager/Personal Assistant who thrives on creating order, structure, and momentum within a busy, high-energy family home. The successful candidate will act as a trusted operational partner, anticipating needs, building systems, and quietly solving problems to ensure the household runs smoothly and effortlessly.

Responsibilities

• Create and maintain room-by-room organization systems
• Perform daily resets and light tidying of main living areas (kitchen island, surfaces, vacuuming high-traffic areas)
• Prep home for the weekly deep-clean (Fridays)
• Conduct seasonal clothing swaps, decor transitions, and bedding rotation
• Manage donation coordination (regular pickups with local charitable organizations)
• Prepare for events, holidays, and guests
• Change batteries, light bulbs, and smoke detectors as needed
• Provide light supervision / backup childcare support in an as-needed capacity
• Oversee scheduling of child appointments and/or class registration
• Run child-related errands
• Perform grocery shopping 1–2x per week, focusing on keeping the fridge fully stocked
• Batch cook for weekly family meals
• Coordinate with the family's meal prep service and manage ordering
• Ensure healthy snacks and fresh items are always on hand
• Perform kitchen tidying and maintenance; prepare for weekend gatherings as needed
• Track and maintain a running household supply list
• Proactively restock pantry, fridge, and household supplies
• Manage household subscriptions and recurring orders (diapers, pet food, household goods)
• Handle returns, dry cleaning drop-off and pickup, gift shopping, and mail management
• Perform box breakdown and package management
• Stock toiletries throughout the home regularly
• Wash, fold, and put away household laundry
• Perform ironing, steaming, and special garment care (works alongside a professional stylist for event needs)
• Conduct linen rotation with a focus on towels and bathroom linens (refreshed multiple times per week)
• Maintain organized and well-stocked laundry areas
• Feed pets daily and provide one 20-30 minute walk per day for two dogs (can be walked together)
• Schedule vet, acupuncture, and laser therapy appointments and coordinate transportation for senior dog
• Coordinate mobile groomer
• Administer medications to older dog
• Manage pet supply inventory (subscription-based ordering)
• Fuel and charge family vehicles
• Take vehicles to hand car wash weekly or bi-weekly as needed; bi-monthly detailing of vehicles
• Clean out items in vehicles weekly
• Schedule regular maintenance appointments
• Track registration and insurance for family vehicles
• Manage recurring service calendar (landscaping, pest control, HVAC, pool, housekeeper, etc.)
• Research, vet, and coordinate contractors and service providers; maintain vendor contact log with service history and rates
• Maintain a home maintenance log (work completed, costs, warranty information)
• Perform seasonal property maintenance, including pool opening and outdoor space upkeep
• Track budget and receipts by category; manage household expense tracker using a dedicated card
• Maintain household inventory, appliance records, and emergency contacts sheet
• Perform occasional targeted deep cleans (refrigerator, oven, baseboards, humidifiers/air purifiers)
• Tackle organizational projects room by room
• Refresh main-living space common areas (entryway/mud room/kitchen island, etc.)
• Develop and maintain household SOPs (pantry organization, pet routines, vendor house rules, etc.)
• Plan and manage travel logistics
• Manage Skylight calendar (including household schedules)
• Act as gatekeeper of family schedules
• Track receipts/budget for family budget management and vendor list tracking for costs
• Coordinate events and appointments
• Liaise with Client's EA/Chief of Staff to coordinate work schedule and travel
• Coordinate monthly work and personal event needs with stylist (wardrobe lookbook, tailoring needs, etc.)
• Coordinate birthday party planning, gifts, thank you cards, and holiday cards

Requirements

• Maintain a smoke-free environment
• Authorized to work in the United States
• Valid driver's license and clean driving record required
• Reliable transportation required
• Up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including Tdap/whooping cough and influenza), subject to applicable legal accommodations
• CPR and First Aid certified, or willing to obtain certification prior to start
• Comfortable and experienced with large dogs
• Strong commitment to maintaining a clean, comfortable home environment that supports children's health and well-being, including thoughtful practices, such as regular handwashing, etc.

Important Details

• Schedule: Monday through Friday, with flexible scheduling of 8 hours per day between 8am-6pm, based on the family's needs and mutual agreement. Occasional evening and weekend availability may be needed for backup family support.
• Start Date: ASAP
• Occasional dog sitting at the home during family travel is a plus, but not required

Application Process

• Submit a short intro letter
• Submit an updated resume
• Submit 3 professional references with current contact information
• This role requires a background check
• NDA signing required prior to start

About the Company

We are a busy, high-energy family based in northern New Jersey. Our family includes an infant daughter, four well-loved dogs, and grandparents who live with us and provide childcare. One parent works primarily from home with regular work travel, while the other works in Manhattan four days a week.