This full-time Hospitality Coordinator role provides comprehensive administrative and operational support to the Food & Beverage leadership team. The position ensures the smooth operation of all back-of-house administrative tasks, including cost tracking, sales coordination for private events and in-room dining, and menu management. The F&B Coordinator serves as a liaison between sales, operations, and culinary teams, maintaining efficiency and alignment with Faena's world-class hospitality standards.
Responsibilities
Track and analyze F&B expenses, sales trends, costs, and budget variances, preparing accurate reports for management
Maintain and update food, beverage, and operational sales data to support financial planning and forecasting
Assist with invoice reconciliation, purchase orders, vendor pricing, and cost tracking
Monitor purchasing discrepancies, outstanding invoices, and product cost changes, escalating concerns to leadership
Support monthly financial reporting and cost-control initiatives across all F&B outlets
Serve as the primary administrative liaison between F&B, Sales, Culinary, and other departments for buyouts, private events, and special in-room dining requests
Coordinate event requirements, specialty menus, pricing information, and operational details with the appropriate teams
Assist with event costing, sales forecasting, and profitability analysis
Work closely with Culinary and outlet leadership to communicate event timelines, menu changes, and special requirements
Track upcoming events, deadlines, and outstanding operational needs to ensure timely preparation and execution
Oversee the printing, cutting, assembling, organizing, and distribution of menus and other F&B collateral across all outlets
Maintain accurate and sufficient menu inventory such as ensuring there is enough paper, ensuring each outlet has the appropriate quantity and current version
Coordinate menu revisions, seasonal updates, pricing changes, and item availability with Culinary and F&B leadership
Ensure approved menu updates are accurately reflected across physical menus, room service materials, digital platforms inclusive of POS silverware, and the hotel website and coordination with opera
Conduct regular reviews of menus for accuracy, presentation, cleanliness, and brand consistency
Maintain organized digital files and approved templates to facilitate timely printing and replacement
Provide administrative support to F&B leadership, including data entry, scheduling coordination, correspondence, and document preparation
Maintain accurate and organized operational records, vendor contracts, product catalogs, purchasing documents, and departmental files
Millions of jobs, with real people getting hired every day
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New jobs added daily
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1,000,000+
Tailored applications submitted
Assist with daily operational reports, DOP submissions, and departmental documentation
Maintain trackers for outstanding requests, projects, and operational deadlines
Facilitate communication between F&B outlets and supporting departments to ensure requests are addressed promptly
Support the organization and maintenance of health, safety, sanitation, and operational compliance documentation
Assist with tracking required training sessions, attendance records, certifications, and COP acknowledgments
Ensure operational checklists, logs, and required documentation are properly organized and accessible for audits
Assist F&B leadership with audit preparation and follow-up on administrative compliance requirements inclusive of attending CEO meetings and taking notes
Identify missing or outdated records and communicate discrepancies to the appropriate managers
Prioritize daily administrative and operational requests based on urgency and business needs
Maintain consistent communication with F&B leadership regarding outstanding tasks and project updates
Follow through on assigned responsibilities, ensuring completion within established deadlines
Proactively identify administrative gaps, opportunities for improved organization, and ways to streamline departmental processes
Maintain confidentiality, professionalism, accuracy, and attention to detail in all departmental matters
Requirements
Minimum 2-3 years of experience in an administrative or coordination role within hospitality, food & beverage, or event sales
Proficiency in cost tracking, data entry, and financial
