About This Role
Supporting the organization, administration, and record-keeping of Laurus Higher Education's formal academic governance bodies is the core of this role. This position suits an experienced administrator with strong committee or governance support skills who understands the importance of accuracy, confidentiality, and professional documentation within a regulated higher education environment.
Responsibilities
- Coordinate meetings, agendas, papers, and minutes for academic governance committees
- Ensure meetings are properly organized and documentation is prepared and circulated within required timeframes
- Maintain accurate records of decisions, actions, and outcomes
- Maintain the annual academic governance calendar and committee schedules
- Track action items and follow up with relevant stakeholders
- Maintain an organized and accessible governance record-keeping system
- Maintain governance records in line with institutional and regulatory requirements
- Support accurate records of committee membership, terms of reference, quorum, and meeting requirements
- Assist with audit and regulatory documentation as required
- Maintain the academic policy and procedure register, including version control and review schedules
- Coordinate policy reviews, approvals, and updates through relevant governance processes
- Support academic correspondence and administrative processes on behalf of the Chief Academic Officer
- Act as a professional point of contact for committee members, academic staff, and external stakeholders
- Prepare clear and professional correspondence, documentation, and meeting materials
- Escalate sensitive or complex matters appropriately
- Handle academic governance, student, and other sensitive information with a high level of discretion
- Maintain accurate, secure, and confidential records in accordance with organizational requirements
Requirements
- Strong committee, governance, or secretariat administration experience
- Excellent minute-taking and written communication skills
- Strong organizational and time management capability
- High attention to detail and accuracy
- Professional judgment and discretion
- Confidence using Microsoft Office and document management systems
- Ability to manage competing priorities independently
Nice to have:
- Experience within higher education or academic administration
- Excellent written English and documentation skills
- Strong proficiency with Microsoft Office, including Word, Excel, and Outlook
- Understanding of academic governance structures
