Healthcare Office Administrator

About This Role

An organized and dependable Office Administrator is needed to support the Executive team and manage the business operations behind the scenes for a telepsychiatry and behavioral health care provider. The role starts part-time and has the potential to become full-time.

Responsibilities

• Enter and code vendor bills and expenses in QuickBooks Online
• Track receipts, staff reimbursements, and payment follow-ups
• Keep financial records and supporting documents organized
• Pull and distribute AR/AP aging reports, balance sheets, and income statements
• Post jobs, screen applicants, and schedule interviews
• Prepare and track offer letters, agreements, and e-signatures
• Maintain employee and contractor files and HR records
• Assist in preparing and submitting payroll
• Respond to employee inquiries
• Coordinate new-hire onboarding paperwork and checklists
• Assemble provider credentialing and payer-enrollment packets (CAQH, NPI, Medicare) and track their status
• Keep licenses, certifications, and expiration dates current
• Help with business registrations and state filings for new entities
• Follow up with vendors, insurers, and service providers
• Manage correspondence and keep shared files organized and confidential

Requirements

• 1–2+ years of office or administrative experience, ideally in a healthcare or behavioral health setting
• 1–2+ years of HR/People Operations experience, ideally in a healthcare or behavioral health setting
• Proficiency with Microsoft Office/Outlook
• Strong organization, follow-through, and attention to detail
• Discretion with confidential HR, financial, and health information

Nice to have:

• AI tools like Claude
• Indeed, Bold Sign, and ADP experience
• QuickBooks, Acumatica, Navan experience
• Credentialing experience

Benefits

• Equity incentive plans

Important Details

• Schedule: 20 hours per week, could become full-time
• Pay: paid bi-weekly

About the Company

Theris delivers telepsychiatry and behavioral health care to senior-living communities across several states.