About This Role
This full-time day position as a health information technician involves acting as the pilot for the SIPAD application and managing medical records. The role requires close collaboration with other medical archivists and serving clients in an establishment focused on physical disabilities.
Responsibilities
- Perform quantitative and qualitative analysis of registered user files
- Validate and coordinate file coding according to CIM-10 nomenclature and enter data into the Med-Echo information system
- Supervise the completion control of medical files and ensure all provisions comply with set deadlines
- Ensure compliance with laws regarding information disclosure for user files and keep the access register up to date
- Ensure access to files for authorized persons in accordance with laws, regulations, and policies on confidentiality and file circulation
- Produce medical files required in court and represent the establishment upon receipt of a subpoena duces tecum, when necessary
- Collaborate on studies and research projects by producing relevant data (e.g., criteria-based study for the medical act evaluation committee of the CMDP)
- Apply the policy for the conservation and purging of medical files and assist clerical staff in the purging processes; keep the file purging register up to date
- Keep the inventory of forms contained in user files up to date and coordinate work related to requests for form creation and modification
- Assume responsibility for the operation and validation of data collected in clinical information systems
- Develop, produce, validate, analyze, and comment on various statistical reports
- Act as a diverse application pilot, including all delegated piloting functions and follow-ups with the IT provider
- Offer application support and ad hoc training
- Stay informed and incorporate periodic and annual updates of normative frameworks into daily work
- Produce requested performance indicator reports
- Collaborate and participate in various committees requiring expertise
- Act as a resource person for any request regarding procedures related to medical files, including training on confidentiality and record keeping
- Contribute to teaching and knowledge-sharing activities by hosting interns and orienting new employees
- Draft, update, and ensure compliance with policies and procedures related to user file management
- Order office supplies and other service requests as needed
- Participate in the development of IT, administrative, and clinical projects
- Perform any other related task at the request of the immediate supervisor, including required replacements in the absence of a staff member in the activity sector