Health Information Management Administrator 1

Duties Description
Under the supervision of a Health Information Management Administrator 3, The HIM Administrator 1’s specific duties include but are not limited to the following:

• Serves as the Health Information Management liaison to CNYPC for assigned satellite and mental health units in correctional settings for all regions of NY
• Required to travel to all Corrections-Based Units (CBO) to conduct and complete accurate record reviews of OMH records
• Prepares record review reports for assigned satellite and mental health units and disseminates them to Administration for appropriate follow up
• Provides training and guidance to clerical staff and new HIM staff in the satellite and mental health units
• Educates unit staff on documentation requirements, confidentiality, record maintenance, MHARS training, CNET training, FPMS, REMS training and Joint Commission Standards
• Assists in preparing units for Joint Commission accreditation through record review, providing environmental suicide risk assessments and leading tracers
• Will assist outside entities such as the Joint Commission, The Justice Center, etc. with collection of documentation for reviews.
• Analyzes and evaluates active records for accuracy, completeness, and continuity
• Monitoring of electronic system data accuracy and completion of error corrections, such as MHARS voids, C# merges, update/add social security numbers, unconfirmed reports, etc.
• Assist all staff in corrections-based units with questions on policies and procedures
• Assist Outpatient HIM Director with updating policies and procedures for CBO
• Reviews purged records for completeness
• Assists staff at satellite units in preparing and completing terminated record reviews
• Assists all CBO satellite units in completing release of information requests
• Assists/prepares OMH records for archive pickups twice a year

Minimum Qualifications
Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (HELPS) program if they have a current certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA).

OR
Candidates can be considered for a competitive class appointment if they are reachable on the current Health Information Management Administrator 1 eligible list.

OR
Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

Additional Comments
All OMH employees receive a generous benefits package including:

• NYS medical, dental, & vision insurance
• Access to tuition assistance programs
• Excellent opportunities for advancement & professional growth
• Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave
• NYS Retirement programs

Background checks will be required.

Notes:

1. In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program.) If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.

2. Continued employment as a Health Information Management Administrator 1 is dependent upon current certification as a RHIA or RHIT. Loss of certification may result in removal from this position.

Some positions may require additional credentials or a background check to verify your identity.