Head of Admin (For Mashallah Group) - Job ID : 1529564

Mashallah Group is looking for Head of Admin

Job Description / Responsibility

Job Context:

We are looking for an experienced, dynamic, and highly skilled Head of Admin to ensure the overall administrative operations, security management, logistics, and operational discipline of our organization. Retired high-ranking officers of the Bangladesh Armed Forces (Major / Lieutenant Colonel / Colonel or equivalent) will be given strict preference for this position.

Key Responsibilities:

1. Administration & Operations:

• Lead the overall administrative functions and ensure smooth day-to-day operations across all corporate offices, branches, and sites.
• Establish, implement, and maintain administrative Standard Operating Procedures (SOPs) and organizational discipline.
• Ensure proper management of utility services (electricity, water), cleaning, and other facility support services.
• Supervise office renovation, repairs, and infrastructure maintenance projects.
• Submit regular administrative reports, budgets, and expenditure updates to the top management.

2. Security & Crisis Management:

• Take overall responsibility for the organization's security (offices, factories, warehouses) and supervise third-party security service providers.
• Manage and monitor CCTV systems, access control, fire safety equipment, and visitor management protocols.
• Conduct regular security threat and risk assessments and maintain robust emergency contingency plans.
• Lead organizational operations and act as the primary commander during crises, accidents, or natural disasters.

3. Discipline & Workforce Management:

• Enforce strict discipline, punctuality, and a professional work environment across the organization.
• Monitor, guide, and evaluate the performance of support staff, security personnel, drivers, and other administrative employees.
• Handle administrative disciplinary actions and grievance management in accordance with company policies and labor laws.

4. Transport & Fleet Management:

• Supervise the company’s entire vehicle fleet and transport operations.
• Monitor vehicle maintenance schedules, track fuel consumption, optimize logistics routes, and ensure driver safety protocols are strictly followed.

5. Government Liaison & Protocol:

• Maintain professional and effective relationships with relevant government authorities, law enforcement agencies, and local civil administration.
• Ensure flawless security, logistics, and protocol arrangements during visits by VIPs, government officials, and key corporate guests.
• Update, maintain, and renew necessary operational licenses, permits, and legal documentation.

Educational Requirements

• Master of Business Administration (MBA) in Human Resource Management
• For retired Armed Forces officers, military experience, leadership track record, and rank will be highly prioritized over educational background.

Experience Requirements

• 8 to 13 year(s)
• The applicants should have experience in the following business area(s):
• Restaurant,Real Estate,Diagnostic Centre,Developer,Super store,Food (Packaged)

Additional Requirements

• Must have practical experience serving as a Major / Lieutenant Colonel / Colonel (or equivalent) in the Bangladesh Armed Forces (Army / Navy / Air Force).
• 8 to 13 years of post-retirement corporate experience in Administration, Security, or Operations departments in a reputed organization will be considered an added advantage.
• Strong functional knowledge of modern security systems, fire safety protocols, MS Office (Word, Excel), and basic ERP software operations.
• Excellent communication, negotiation, and leadership skills in both English and Bengali, with the ability to make rapid decisions under pressure.

Job Location

• Anywhere in Bangladesh