About This Role
This role as a Grants Manager is a key part of the grant administration team within the College of Connected Computing (CCC). The position focuses on executing pre- and post-award activities for a specific faculty portfolio within the College. It requires independent judgment, initiative, and decision-making, alongside a strong understanding of university policies, procedures, and external sponsor guidelines.
Responsibilities
- Provide policy guidance and assistance with all aspects of proposal development, administrative forms, sponsor-required certifications and representations, and compliance requirements
- Develop an appropriate budget, Principal Investigator checklist, and timeline for each proposal submission
- Work directly with Principal Investigators and external collaborators, and interface with central administrative offices to ensure applications meet all university, school, and sponsor requirements
- Identify and resolve issues during the proposal preparation and submission process
- Ensure school-level approvals are included in proposal attachments
- Facilitate application submission, ensuring deadlines are met
- Respond to sponsor requests and questions
- Analyze and interpret complex grants and contract specifications, guidelines, and regulations
- Act as a liaison with central administrative offices and external entities to facilitate award management
- Monitor, analyze, and manage budgets and expenditures along with all aspects of the award to ensure compliance with sponsor terms and conditions, Uniform Guidelines, and University policies are maintained
- Create budget reconciliation and forecasting reports and meet regularly with faculty to review their financial situations
- Ensure compliance with requirements such as effort reporting, financial and progress reporting
- Assist in the administrative and financial aspects of annual and final progress reports required by sponsors
- Collaborate with sponsors for appropriate prior approval requests, extensions, budget revisions, and general questions
- Facilitate the setup of outgoing subaward agreements and manage invoice approvals
- Work closely with the central administrative office to coordinate reviews of incoming contract agreements
- Provide interim account setups and courtesy extensions as required
- Manage payroll as an Human Capital Management (HCM) Costing Specialist
- Complete timely journal entries as necessary, grant closeouts, etc.
- Assist with rate setting/implementation for PI/Faculty Service Center(s)
- Participate in institutional and College-wide research administration/financial operations training
- Collaborate with research administration team members to share best practices and develop new tools and resources for implementation
