Managing grants involves ensuring the consistent application of contract and grant policy, reporting and interpreting performance data, and coordinating training needs. This role includes supervision, workload management, oversight, staff development, and mentoring for contracts and grants specialists and signing officials. The Grants Manager is expected to have the knowledge and expertise to be granted signature authority for sponsored agreements and to meet rigorous standards of contract and grant management, including interpreting university policies for the administration of research, training, and public service awards.
Responsibilities
Ensure consistent application of contract and grant policy
Work closely with OSR leadership to report and interpret performance and metric data
Work with OSR training specialists to assure coordination of additional training needs
Provide supervision, workload management and oversight, and staff development and mentoring for contracts and grants specialists and signing officials
Provide leadership and coverage in the event of contract supervisor absences
Identify issues, collect relevant information, and work closely with the Director or Assistant Director of Proposals and Grants to enact a plan for resolution
Manage positive outcomes through to conclusion
Requirements
Bachelor's degree in a related area and/or equivalent experience/training
Six (6) or more years of related work experience
3 or more years of experience in a supervisory role overseeing contract and grant negotiation and administration
In-depth knowledge of the organization's operational, personnel, and financial transactions and systems related to administration of contracts and grants
Sufficient management and professional experience, business acumen, judgment, and integrity to effectively serve faculty and sponsors while protecting, representing, and advancing the University’s best interests
Demonstrated ability to work independently; excellent organizational and interpersonal skills
Service orientation, strong management skills including leadership, sound judgment and decision making, critical thinking, and creative problem solving
Demonstrated skills using common desktop/web applications; understanding of research enterprise databases
Ability to communicate clearly verbally and in writing to multiple constituencies
Demonstrated leadership/supervisory experience working within the research environment at a university or institute
Able to comprehend and interpret complex language related to federal, non-profit, and University policies and regulations
Work independently and cooperatively in a high-pressure environment with time-sensitive deadlines, including the ability to: (1) prioritize and be flexible, (2) work independently and as a team player, (3) communicate effectively and maintain quality customer service, and (4) provide leadership and take decisive action when necessary
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Able to communicate effectively and diplomatically with a wide variety of audiences in a professional, efficient, and courteous manner, and to develop and maintain effective working relationships within a diverse, multicultural environment with various personalities
Critical thinking skills, with proven ability to interpret and communicate policy
Demonstrated ability to give corrective and constructive feedback
Ability to work in a changing environment and deal effectively with ambiguity
Ability to identify scope/difficulty of tasks and set objectives for self and others
Demonstrated knowledge of pre-award research administration policies and practices including: NIH Grants Policy, Federal Acquisition Regulations, Code of Federal Regulations, Federal Demonstration Partnership, and other government requirements (including CAS, A-21, A-110, A-133, financial conflict of interest, human & laboratory animal use, certifications, etc.)
Experience developing policy and processes in response to changing institutional needs and external compliance mandates and/or regulations
In-depth knowledge and experience related to federal and non-federal contract and grant administration in the context of an educational or non-profit institution
Experience working in collaboration with UCSF partners in the development of new policy and processes
Demonstrated experience with a broad range of domestic and international agreements (including contracts, grants, consortiums, sub-awards, material transfer and data use) for a variety of purposes (research, public service, fellowships, clinical trials, etc.) and an understanding of the requirements, implications, and policies associated with each type and purpose
Demonstrated experience and proven efficacy in the management of a complex operation with diverse staff
Nice to have:
Demonstrated ability to utilize diplomacy and negotiate mutually beneficial terms for complex agreements
Knowledge of industry best practices
Ability to analyze complex technical data using logic and quantitative reasoning. Demonstrated ability to apply and implement creative solutions to complex problems that respect the policies and needs of each party
Skilled in conflict resolution, negotiation, and facilitation
Experience utilizing metrics and measures as assessment tools
7 or more years of experience in contract and grant administration at a university or institute with a research mission
Demonstrated skills and success in leading a high-performance team in a deadline-driven, customer service organization, setting and achieving goals and results
Knowledge and experience with academic audit and fiscal standards, working with auditors, writing management responses, and successfully managing corrective actions
Background or experience in training and staff development
Solid knowledge of Research Administration Pre-award format, policies, and practices
About the Company
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. UCSF is home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging, and stem cells.
