About This Role
Managing federal, state, and local grant programs for the Chester Upland School District is the core of this role, ensuring compliance and successful implementation of initiatives. The position involves coordinating program activities, monitoring performance, and facilitating stakeholder engagement to support grant-funded programs.
Responsibilities
- Coordinate the implementation of assigned federal, state, and local grant programs
- Monitor grant activities to ensure compliance with approved applications, grant agreements, budgets, and performance measures
- Maintain program documentation required by federal and state agencies
- Assist with preparation and submission of grant reports, continuation applications, budget modifications, and grant amendments
- Support district monitoring visits, audits, desk reviews, and compliance reviews
- Ensure compliance with all applicable federal, state, and local regulations
- Coordinate implementation of grant-funded services, activities, and initiatives
- Develop implementation timelines and monitor progress toward grant objectives
- Facilitate communication among schools, district departments, community organizations, and external partners
- Coordinate grant-funded professional development and training opportunities
- Monitor contractor and vendor performance
- Assist with sustainability planning and program evaluation activities
- Support implementation of school safety and violence prevention initiatives
- Coordinate Behavioral Threat Assessment Team activities and training
- Assist with implementation of anonymous reporting systems and school safety awareness campaigns
- Coordinate school safety training for staff, students, and families
- Facilitate collaboration among school personnel, School Resource Officers, law enforcement agencies, mental health providers, and community partners
- Assist with crisis response planning and prevention initiatives
- Collect, analyze, and maintain program performance data
- Monitor progress toward grant objectives and performance measures
- Prepare data reports for funding agencies, district leadership, and stakeholders
- Coordinate evaluation activities with external evaluators and partners
- Utilize district data systems to monitor program effectiveness and outcomes
- Monitor grant budgets and expenditures
- Review invoices and supporting documentation for grant-funded activities
- Work collaboratively with the Business Office and Federal Programs Department regarding purchasing, procurement, and fiscal compliance
- Assist with budget revisions and financial reporting
- Monitor encumbrances and expenditure timelines
- Facilitate meetings with internal and external stakeholders
- Coordinate communication with funding agencies and community partners
- Represent the Federal Programs Department at district, community, and grant-related meetings
- Support family and community engagement initiatives connected to grant-funded programs
Requirements
- Master's Degree in Education, Educational Leadership, Public Administration, Criminal Justice, School Counseling, Social Work, Business Administration, or related field
- Minimum three (3) years of progressively responsible experience in educational administration, grant management, program coordination, school safety, student services, or related field
- Experience managing federal and/or state grant-funded programs
- Knowledge of federal grant compliance requirements including Uniform Grant Guidance (2 CFR Part 200)
- Demonstrated ability to manage multiple projects and deadlines simultaneously
- Strong written, organizational, communication, and data analysis skills
- Knowledge of federal and state grant administration requirements
- Knowledge of public school operations and educational programs
- Knowledge of school safety, violence prevention, and student support initiatives
- Ability to analyze data and prepare comprehensive reports
- Ability to establish and maintain effective working relationships
- Ability to manage multiple projects and priorities simultaneously
- Strong technology proficiency, including Microsoft Office, Google Workspace, and grant management systems
Nice to have:
- Pennsylvania Principal Certification
- Experience administering DOJ, BJA, PCCD, PDE, Title Programs, Ready to Learn, 21st CCLC, or similar grants
- Experience with behavioral threat assessment, school safety initiatives, violence prevention programs, or student support services
- Experience coordinating community partnerships and contracted services
Important Details
- Schedule: 12-month position
- Contract: grant-funded
Physical Requirements
- Ability to travel between district buildings and community locations as required
- Occasional evening and weekend attendance at meetings, trainings, and district events may be required
About the Company
The Chester Upland School District administers federal, state, and locally funded grant programs through its Federal Programs Department.
