This Grants Manager role is central to leading the post-award administration of the organization's diverse portfolio of federal, state, foundation, and corporate grants and contracts. The position works closely with various departments, managing the full grants lifecycle from award through implementation, reporting, and closeout, ensuring compliance and effective financial oversight.
Responsibilities
Manage post-award administration of federal, state, private foundation, corporate, and other grants and contracts
Maintain a comprehensive, accurate inventory of all active grants, contracts, cooperative agreements, and subgrants
Review executed agreements to ensure financial, programmatic, and compliance requirements are documented, communicated, and monitored
Coordinate structured post-award handoffs among Advancement, Programs, Finance, and other departments
Coordinate amendments, budget modifications, no-cost extensions, renewals, and closeouts, maintaining appropriate documentation and audit trails
Partner with finance, revenue, and program leaders to monitor grant budgets and spending throughout the award period, reviewing each grant or contract no less than once per month to discuss/track grant progress
Track grant revenue, expenditures, remaining balances, commitments, and anticipated spending, and monitor staffing allocations against approved budgets
Monitor budget-to-actual performance and identify significant variances, underspending, overspending, or other financial risk
Prepare and/or coordinate financial reports, invoices, reimbursement requests, and other required funder submissions
Support revenue recognition, forecasting, cash-flow planning, reconciliations, and financial reporting, coordinating with Finance to ensure grant transactions are properly recorded
Support annual audits, Single Audits, funder audits, NICRA calculation, and other monitoring reviews
Administer and maintain centralized oversight of subgrants, subawards, and partner agreements funded through organizational grants and contracts
Ensure subgrant agreements are developed, reviewed, approved, and executed before work or payments begin
Maintain a comprehensive subgrant tracker covering partners, prime awards, agreement terms, deliverables, reporting, payment schedules, budget status, and compliance requirements
Monitor partner performance and expenditures against contractual deliverables and approved budgets; support subrecipient risk assessment, particularly for federally funded awards
Escalate delinquent reporting, performance concerns, or other subrecipient risks, and coordinate timely closeout of subgrants and partner agreements
Develop, maintain, and regularly distribute an organization-wide grants, contracts, and subgrants dashboard covering budget-to-actual performance, deliverables, reporting deadlines, and renewal/expiration dates
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Provide routine portfolio reporting to the Director of Accounting and Finance and periodic executive-level reporting to senior leadership
Proactively identify, communicate, and escalate financial, compliance, and contractual risks, including missed deliverables, budget variances, work beginning without an executed agreement, unsupported expenditures, and subrecipient compliance concerns
Maintain working knowledge of applicable federal, state, private foundation, and contractual grant requirements, including 2 CFR Part 200 (Uniform Guidance) and subrecipient monitoring requirements
Ensure appropriate financial and programmatic documentation is maintained for grants and subgrants
Support development and implementation of grants-management policies, procedures, internal controls, and standard operating procedures, identifying opportunities to strengthen controls and reduce risk
Requirements
Minimum 5-7 years of progressively responsible experience in grants management, grants administration, sponsored programs, nonprofit finance, contracts management, or a closely related field
Demonstrated experience administering and monitoring federal, state, and private grants and contracts, and strong knowledge of post-award grants management (budgeting, financial reporting, compliance, deliverables tracking, renewals, amendments, closeout)
Demonstrated experience administering and monitoring subgrants, subawards, subrecipients, and partner agreements
Working knowledge of federal grant requirements, including 2 CFR Part 200 (Uniform Guidance) and applicable subrecipient monitoring requirements
Strong financial and analytical skills, including experience reviewing grant budgets, expenditures, forecasts, and budget-to-actual results
Experience preparing or coordinating funder reports, invoices, reimbursement requests, and other required grant submissions
Experience developing and maintaining grant-management dashboards, trackers, calendars, and reporting tools
Demonstrated ability to manage multiple grants, deadlines, reporting requirements, contracts, and stakeholders simultaneously, with strong project-management, organizational, analytical, and problem-solving skills
Excellent written and verbal communication skills, and demonstrated ability to identify, communicate, and appropriately escalate financial, compliance, contractual, and programmatic risks
Nice to have:
Supervisory experience (this role does not currently have direct reports but may take on staff supervision as the grants portfolio and team grow)
Bachelor's degree in Business Administration, Finance, Accounting, Public Administration, Nonprofit Management, or a related field (candidates without a degree who bring 8-10 years of substantial, directly relevant grants-management experience will be strongly considered)
MBA and/or CPA designation
Experience managing a complex portfolio of federal, state, and private grants and contracts
Experience supporting federal audits, Single Audits, funder monitoring reviews, or similar compliance activities
Experience working in a nonprofit or mission-driven organization with multiple funding sources
Experience with Salesforce, NetSuite, or comparable CRM, grants-management, and financial systems
Advanced Excel skills and experience developing dashboards and management reporting
Benefits
Medical, dental, and vision coverage
Life and disability insurance
Flexible spending accounts
Retirement savings
Paid time off and holidays
Paid family and medical leave
Wellness benefits
Other programs as outlined in the Employee Benefits Guide
Important Details
Occasional travel may be required based on organizational needs
This job description is not intended to be an exhaustive list of duties. Responsibilities may change based on organizational needs, and reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
About the Company
Community Catalyst is a national health justice organization dedicated to ensuring healthcare is accessible, affordable, and accountable, with a focus on racial equity. For over two decades, the organization has partnered with state and community advocates to drive structural change in health care through policy reform, community organizing, data science, narrative strategy, and thought leadership.