Grants Manager

About This Role

Managing a portfolio of active grants and restricted funding sources is the core of this role, coordinating administration across the organization, monitoring deadlines, and helping project leads respond to budget trends. The Grants Manager will track commitments to funders, support timely and accurate reporting, and identify new funding opportunities.

Responsibilities

• Maintain a master calendar of proposal deadlines, funder reports, and other grant deliverables
• Maintain complete grant records, including award amounts, terms, restrictions, reporting requirements, and other essential grant information
• Review award letters and agreements, and brief project leads on grant requirements and commitments
• Review monthly grant financial reports with Finance and advise project leads on budget trends and any needed follow-up
• Coordinate with project leads to track deliverables and prepare timely, accurate funder reports
• Follow up on outstanding commitments and bring unresolved issues to the Executive Director and Chief Financial Officer
• Coordinate with the accounts receivable team to support accurate recording and allocation of grant revenue
• Monitor grant activity against each funder’s requirements and coordinate follow-up on compliance questions
• Document funder requirements and flag potential issues early to project leads, leadership, and Finance
• Coordinate with Finance on grant compliance
• Research funding opportunities that align with NACDL’s programs and share them with relevant staff
• Maintain a funding pipeline and track upcoming opportunities
• Collaborate with subject matter experts, Finance, and leadership to develop letters of inquiry, proposals, and budgets, drafting and editing content as needed
• Participate in funder meetings and present NACDL’s work to prospective funders as appropriate
• Project grant revenue and anticipated use of grant funds as part of the annual operating budget, including support for salaries, benefits, and overhead
• Provide regular updates to leadership on the grant portfolio, funding pipeline, and anticipated revenue

Requirements

• Bachelor’s degree or equivalent experience
• At least 4 years of relevant experience, including managing an active portfolio of grants or other restricted funding and working with private foundations
• Experience interpreting grant agreements and tracking restrictions, budgets, deliverables, and reporting requirements
• Comfort working with budgets and financial reports and advising colleagues on their implications
• Strong writing and editing skills
• Excellent organization and attention to detail across multiple awards and deadlines