Grants Manager

About This Role

Managing grants across their full lifecycle, from identifying funding opportunities through implementation, reimbursement, and closeout, is the core of this role. The Grants Manager partners with department directors to keep capital, resilience, and disaster recovery projects compliant and funded. This position suits a candidate with working knowledge of Uniform Guidance (2 CFR Part 200), HUD CDBG and CDBG-DR, and FEMA programs, along with project management skills to keep multiple awards on schedule and audit-ready.

Responsibilities

• Research and monitor federal, state, county, corporate, and private foundation funding opportunities, including Notices of Funding Opportunity (NOFOs), that align with Town capital, resilience, and recovery priorities
• Disseminate opportunities to departments and evaluate eligibility, match requirements, and administrative capacity before the Town commits to pursue an award
• Assist in preparing grant applications, including narratives, project budgets, cost estimates, and supporting documentation
• Coordinate with departments and Town-procured grant consultants on complex or technical applications
• Prepare or assist with Town Council agenda items, resolutions, ordinances, budget amendments, and agreements required to apply for, accept, appropriate, and execute grant awards
• Serve as the primary grants liaison to department directors acting as project managers for grant-funded projects
• Meet regularly with department directors to review scope, schedule, budget, and compliance status
• Coordinate all implementation aspects of assigned grants with Town Administration, Finance, funding agencies, and other Town staff involved in grant administration
• Prepare compliant scopes of work, timelines, schedules of deliverables, and budgets for written agreements based on grant applications, award terms, and regulations
• Monitor scopes of work, timelines, schedules of deliverables, and budgets throughout program execution
• Prepare and maintain detailed workplans for each agreement with key deadlines and requirements
• Meet regularly with department directors and assigned partners to ensure program objectives are met
• Provide technical assistance during program execution
• Coordinate with the Town's procurement function to ensure solicitations, contracts, and purchases for grant-funded work comply with 2 CFR 200.317–200.327, funding-agency requirements, and Town purchasing policy, including required federal contract provisions
• Work with contractors and consultants to ensure contract terms, project timelines, and grant reporting deadlines are met
• Conduct field visits to verify that work performed is accurate, eligible, and progressing on established deadlines
• Provide contract oversight, including review of pay applications, invoices, change orders, and compliance with contract terms
• Monitor award terms, conditions, budgets, and periods of performance
• Identify the need for scope changes, budget modifications, or time extensions in coordination with department directors and prepare amendment and extension requests to funding agencies
• Administer federal cross-cutting requirements applicable to assigned awards, which may include environmental review (NEPA/24 CFR Part 58), Davis-Bacon and Related Acts, Section 3, Build America, Buy America (BABA), the Uniform Relocation Act, fair housing and civil rights requirements, and duplication-of-benefits requirements for disaster funds
• Act as project lead in monitoring subrecipients and partners, ensuring all elements of program compliance are met, and overseeing completion of monitoring-related corrective action plans
• Establish and maintain compliant master grant files and a Town-wide grant tracking system (award amounts, status, deadlines, expenditures, and reporting dates) to support audit, monitoring, budgeting, and statistical reporting
• Work closely with the Grants Accountant on common grant requirements to ensure timely, compliant completion, including executive summary development, match requirements, program income or other revenue tracking and usage, and review of expenditures for allowability, allocability, and reasonableness
• Coordinate the collection of documentation from departments to support drawdowns and reimbursement requests
• Prepare and submit complete reimbursement packages to the Finance Director and/or Grants Accountant for approval and submittal
• Assist with year-end grant reconciliation, preparation of the Schedule of Expenditures of Federal Awards and State Financial Assistance (SEFA/SESFA), Single Audit requests, and funding-agency monitoring visits
• Develop and recommend grant administration policies, procedures, checklists, and internal controls that promote compliance and consistency across Town departments
• Maintain a resource library of funding sources, templates, and past applications
• Submit quarterly and other required progress, financial, and performance reports to funding agencies, the Finance Director, and other stakeholders, ensuring consistent and timely reporting
• Oversee the timely and compliant conclusion of grant programs by working closely with subrecipients, developers, vendors, or partners to provide guidance on program completion, review of compliant pay requests, and completion of all deliverables identified in the agreement
• Assure each program meets its final objective and participates in compliant grant closeout by reviewing final records, pay requests, regulations, and grant agreement documents
• Prepare post-closeout compliance plans for partners, such as program income tracking, Section 3, Davis-Bacon, or long-term use and maintenance requirements
• Assist with the preparation of HUD planning documents, such as the Consolidated Plan, annual Action Plan, and CDBG-DR Action Plan amendments, or the Town's input into County and State plans, as applicable
• Support emergency preparedness, disaster recovery, and post-disaster grant administration activities, including FEMA Public Assistance and Hazard Mitigation Grant Program documentation, cost tracking, and coordination with state and federal agencies
• Provide assistance, advice, support, and guidance to Town departments, applicants, and recipients of grants during the program operation and closeout phases
• Read professional journals, federal and state regulations, notices of funding, and correspondence, and attend conferences and training as needed to stay abreast of industry standards, trends, and regulatory changes
• Operate a computer, copier, scanner, telephone, and other standard office and field equipment, including word processing, spreadsheet, database, and grant-management software, to complete essential functions
• Build and maintain effective working relationships with Town departments, funding agencies, contractors, consultants, and the public
• Maintain regular and reliable attendance; attend assigned meetings, training, and events, which may include evening Town Council meetings
• Perform other duties as assigned

Requirements

• Bachelor's degree from an accredited college or university in Business Administration, Public Administration, Finance, Accounting, Economics, Construction Management, or a closely related field
• Minimum of three (3) years of progressively responsible experience working with grant agencies and/or implementing federal, state, and local grant programs subject to numerous regulations, preferably in a governmental environment
• Any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job may be considered
• Must possess and maintain a valid Florida Driver License with any applicable endorsements, or obtain one within thirty (30) days of hire or promotion
• Knowledge of Federal, state, and local grant administration requirements, including the Uniform Guidance (2 CFR Part 200), cost principles, and Single Audit requirements
• Knowledge of HUD CDBG and CDBG-DR regulations, environmental review, procurement standards, labor standards (e.g., Davis-Bacon/Section 3), Build America, Buy America (BABA), income eligibility, and civil rights compliance
• Knowledge of FEMA Public Assistance, Hazard Mitigation, and other post-disaster recovery funding programs, as applicable
• Knowledge of funding sources and research methods for federal, state, county, corporate, and foundation grants
• Knowledge of program income, match requirements, and other revenue tracking and usage rules applicable to federal and state grant programs
• Knowledge of Consolidated Plan and annual Action Plan preparation and community needs assessment processes
• Knowledge of project management principles and practices, including scope, schedule, budget, and risk management
• Knowledge of public procurement and contract administration procedures, and basic legal principles of contracts and agreements
• Knowledge of governmental budgeting and accounting fundamentals as they relate to grant revenues, expenditures, and reimbursement
• Knowledge of subrecipient and partner monitoring practices, including compliance review and corrective action plan development
• Knowledge of Florida public-records law (Chapter 119, F.S.) and documentation and records-retention standards applicable to grant-funded projects
• Skill in managing multiple concurrent grant agreements, projects, budgets, and deadlines
• Skill in preparing and presenting clear, accurate reports, executive summaries, workplans, Council agenda items, and grant documentation
• Skill in making accurate arithmetic, financial, and statistical computations and preparing budget analyses
• Skill in negotiating and administering agreements with subrecipients, contractors, and consultants
• Skill in communicating effectively, orally and in writing, with Town leadership, funding agencies, partners, and the public

Nice to have:

• Experience with HUD Community Development Block Grant (CDBG), CDBG-DR, or FEMA-funded programs strongly preferred
• Experience researching funding opportunities and supporting grant applications
• Project Management Professional (PMP), Certified Grants Management Specialist (CGMS), Grant Professional Certified (GPC), or HUD-related program certification

Benefits

• Comprehensive health insurance with low deductibles and annual maximums
• Town covers 100% of employee premiums and 50% of dependent premiums
• Employer-paid life insurance
• Short- and long-term disability coverage
• Gym membership reimbursement
• Accrue paid leave monthly
• Sick leave
• Annual birthday benefit
• 14 paid holidays
• Supportive, team-oriented environment
• Immediate vesting in a 401(a)/457(b) pension plan with generous employer contributions

Important Details

• Emergency Classification: Essential
• FLSA Classification: Exempt
• Pay Grade: 113

About the Company

The Town of Fort Myers Beach is seeking an organized, detail-driven Grants Manager to administer the Town's portfolio of federal, state, and county grant-funded projects. If you enjoy turning complex regulations into clear, workable processes and want to help secure the funding that rebuilds and strengthens our island, we encourage you to apply.