Working as a Grants Manager, you will support the management of a growing institutional grants portfolio, ensuring that proposals, contracts, reports, renewals, budgets, and related grant activities are completed accurately and on schedule. This role serves as a key operational partner within the Development team, coordinating day-to-day processes, timelines, deliverables, and systems that support the full grant lifecycle.
Responsibilities
Manage an institutional grants portfolio representing approximately 40–50 government contracts and private foundations, ensuring timelines, deliverables, compliance requirements, and internal stakeholder communications stay on track across the full grant lifecycle – from proposals and awards through reporting, renewals, and contracts
Monitor and research government and private foundation funding opportunities, including RFPs, assessing alignment with Greenwich House programs and funding priorities and supporting the Director of Institutional Giving and Executive leadership in evaluating potential opportunities using a go/no-go framework
Support the development and submission of proposals, letters of inquiry, reports, and renewals, contributing to written content as appropriate
Partner with Program teams to gather programmatic information and data, track benchmarks and progress, troubleshoot challenges over the course of a grant or contract, and translate program activities, outcomes, and data into clear, funder-facing materials
Establish internal deadlines with Program, Finance, Development, and other stakeholders to ensure grant materials and approvals are received on time and requirements are met
Work with Finance and Program teams to develop, monitor, and modify grant program budgets and support financial reporting and forecasting
Coordinate post-award grant and contract activities, including amendments, extensions, and budget modifications, in collaboration with internal stakeholders and funders as needed
Maintain accurate and timely tracking of prospects, opportunities, applications, awards, deadlines, and grant activity in Raiser’s Edge, including an organized institutional giving calendar to ensure proposal, reporting, renewal, and other key deadlines are clearly tracked and communicated
Maintain current organizational and programmatic materials required for applications, contracts, and reports, including tax documentation, organizational and program budgets, program materials, reports, and required leadership signatures and approvals
Manage government and foundation grant portals and contract management systems, including PASSport, OCFS, NYSCA, DCLA, OMH, and other relevant systems, ensuring submissions, documentation, and required updates are completed accurately and on time
Requirements
3–5 years of experience in grants management, development, nonprofit administration, project management, or related field preferred
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Experience managing government contracts and/or institutional grants strongly preferred
Grant-writing experience preferred but not required
Strong organizational and project management skills, with excellent attention to detail and the ability to manage multiple priorities, deadlines, and deliverables
Strong written and verbal communication skills, with the ability to gather information, coordinate across teams, and communicate effectively with Development, Program, Finance, and leadership colleagues
Comfortable working with budgets and financial information, with the ability to track grant-related financial requirements and supporting documentation
Experience with a nonprofit development database; Raiser’s Edge experience is a plus
Comfort learning and navigating government grant management systems and online funding portals
Ability to work independently while also collaborating effectively in a team-oriented environment
Interest in learning the programs and operations of a complex, multi-service organization working across health and human services, arts, and education
Ability to translate program activities, outcomes, and data into clear funder-facing material
A proactive, collaborative approach and a genuine interest in Greenwich House’s settlement house mission and the communities it serves
Benefits
Medical/dental/vision insurance
403(b) plan
Generous paid time off
Exclusive perks and discounts for Greenwich House programs and services, including classes, lessons, and events
Important Details
Department: Central Administration
Schedule: 35 hours per week, Monday - Friday, 9:00 AM - 5:00 PM
FLSA Classification: Exempt
Employment type: Full-Time
Reports To: Director of Institutional Giving
Union Representation: Non-Union
About the Company
Greenwich House was founded in 1902 as a settlement house supporting New York City's growing immigrant population. It has since evolved into a dynamic nonprofit organization dedicated to fostering wellness, creativity, and connection across the city, offering a diverse range of programs in health, human services, education, and the arts, serving thousands of New Yorkers each year.
Greenwich House responds to the urgent, ongoing, and diverse needs of our community by offering health, human services, education, and arts programs that foster wellness, creativity, and connection..
