This Grants Manager position is a vital member of the Turtle Survival Alliance Development Team, responsible for establishing and maintaining a pipeline and calendar of private and public funding opportunities from national and international sources. The role involves compiling and submitting funding proposals, monitoring grants and contracts, maintaining files, and submitting all required deliverables, including impact and financial reports. The Grants Manager will manage an assigned portfolio of institutional funders and requires strong research, editing, analysis, budgeting, and project management skills.
Responsibilities
Establish, maintain, and periodically update a multi-year funding opportunity pipeline and grants production, submission, and reporting schedule aligned with TSA’s program priorities and fundraising goals
Conduct internal and external research to identify funding opportunities with foundations, governmental agencies, corporate, and other institutional funding organizations
Assess eligibility, alignment with program priorities, funding potential, and staff capacity before recommending opportunities to consider to the CDO and program staff
Lead proposal development and submission—preparing and organizing materials for proposals and submitting and monitoring grant applications in accordance with TSA’s review and approval procedures, including recording all relevant information in Salesforce
Establish a production and review schedule for all proposals and reports, requesting staff input early and setting internal deadlines that allow adequate time for technical review, budget validation, revisions, and final approval before submission
Provide regular updates to the CDO on proposal and reporting status, upcoming deadlines, outstanding decisions, and support needed
Flag potential delays early and recommend solutions
Coordinate with program and Finance staff to ensure that proposal narratives, budgets, deliverables, and timelines are accurate, consistent, feasible, and approved before submission
Maintain a library of grant support documents including resumes, bios, IRS forms, Board/staff lists, etc.
Ensure acknowledgement of funders via website, e-newsletter, and social media, as appropriate and in accordance with funder guidelines and requirements, and in coordination with Communications staff
Maintain grant compliance and reporting, including outcome measurement and grant budgets—with responsibility for meeting high standards of effectiveness, timeliness, and completeness
Monitor and maintain funder reporting schedules and requirements
Track progress toward organizational and programmatic outcomes and goals and work with program staff to monitor how each project or program meets proposal conditions and expectations
Identify and promptly communicate material changes, implementation challenges, or potential compliance concerns to the CDO and appropriate program and Finance staff
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Work closely with Finance staff to monitor grant expenditures against approved budgets and funder requirements and prepare accurate financial reporting, including requesting reimbursements and drawdowns as needed
Draft compelling progress reports and targeted program updates to funders that fully capture programmatic achievements
Assemble all necessary supporting materials and documents including budget reports, outcome measurements, success stories, etc. to submit reports to funders
Work closely with program and finance staff to request extensions and modifications of grants when necessary, obtaining required internal approvals before communicating changes or commitments to funders
Maintain complete, current records of past, present, and prospective funding sources, applications, awards, agreements, approved budgets, deadlines, reports, amendments, and invoicing in Salesforce and TSA’s designated shared files
Document institutional funder engagement, including correspondence (electronic and hard copy), phone calls, site visits, meeting notes, etc.
Work constructively across departments, incorporate agreed revisions, and follow established supervisory direction and approval procedures
Uphold the highest ethical and confidentiality standards in handling constituent personal information
Participate in the continuous improvement and documentation of processes, policies, and procedures
Receive and incorporate constructive feedback, communicate proactively, and resolve questions or disagreements professionally
Work collaboratively and pursue agreed-upon priorities in a diverse team setting
Learn and adapt
Perform other related duties as assigned
Requirements
Enthusiasm for the position and the mission of the organization
Bachelor’s degree (or equivalent professional experience with nonprofit administration, grant writing/management, or fundraising)
3+ years of experience in grant writing and management, including demonstrated success developing and securing institutional funding
Ability to plan, meet internal review and funder deadlines, and manage competing priorities without sacrificing quality
Demonstrated organizational and time management skills managing multiple projects with varying priorities in a collaborative working environment
Excellent verbal, written communication, and interpersonal skills
Intermediate to expert skills in Microsoft Office (specifically Word, Excel, and PowerPoint)
Nice to have:
Experience with international conservation, environmental programs, or comparable international nonprofit work
Experience with donor development/CRM software, particularly Salesforce
Benefits
Individual retirement account with a current 3% employer match
Medical, dental, and vision insurance (currently, up to $750 employer contribution per month)
Employer-paid life insurance
Paid time off
Sick leave
Remote office stipend
Ongoing professional development
About the Company
The Turtle Survival Alliance is a 501(c)(3) global conservation organization based in Charleston, South Carolina, formed in 2001. It protects and restores wild populations of tortoises and freshwater turtles through science-based conservation, global leadership, and local stewardship. The Alliance works to create a planet where tortoises and freshwater turtles can thrive in the wild, with strategic, science-based initiatives directed by local leaders to create lasting impact and capacity. Where populations cannot yet succeed in the wild, its breeding programs ensure their future survival.
