Grants and Contract Financial Analyst

Position Summary:

The Grant Analyst is responsible for all post-award financial functions for the assigned contract and grant portfolio. The Grant Analyst will work closely with the PI and program staff to ensure timely and applicable budget, expenditures, and projections. The Analyst will collaborate with RSP (Research and Sponsored Programs) staff, Pediatrics Finance team, Vice Chair for Research, Clinical Services, and PI’s (Principal Investigators) in the financial management, planning, and reporting of programs, grants, and contracts, while making sure that the PI’s are receiving sufficient and timely financial information.

Department: Pediatrics Administration
Schedule: Full Time

Essential Responsibilities / Duties:

• Manage all income, contract, donor, and grant accounts including deposits, balances, and authorization of expenses for all accounts within the portfolio.
• Primary contact for all post-award issues for PI’s within the portfolio, including, but not limited to: reimbursements, purchases, invoice payments, staffing, consulting payments, subcontracts, budget analysis, financial planning.
• Track all accounts using the internal forecast model of budget, actual, and projection tracking ensuring that all workbooks are always up to date.
• Review and reconcile monthly accounts to actual expenditures.
• Manage a master reconciliation workbook for all accounts within the portfolio in accordance with the template created by RAF.
• Manage and maintain centralized post-award files as outlined by RAF policies and procedures.
• Manage close-out process and checklist for all accounts, ensuring funds are spent and allocated appropriately, unspent purchase orders are closed out, etc.
• Collaborate with Principal Investigators and RAF staff with the preparation of budgets.
• Generate and distribute reports on a regular basis as assigned and needed.
• Interface with Department Administration, Research Services leadership, Division staff, Grants Administration, Purchasing, Accounts Payable, Payroll, and other Hospital/University departments and external organizations to ensure a smooth and efficient post-award process.
• Develop and monitor annual budgets for divisions / Pediatric Research Services and/or PI’s within the portfolio.
• Manage payroll information for all staff and faculty within the portfolio, to include, but not limited to: turnaround changes, PAF changes.
• Manage centralized personnel files, which should include, PAFs, PAF changes, SARFs, onboarding paperwork, annual performance reviews, etc.
• Collaborate with PI’s regarding employee hiring.
• Orient and advise faculty, staff, students, residents, and fellows on financial policies and procedures in RAF, department, Hospital, and University. Referring all issues to appropriate parties as needed.
• Assist with pre-award processes as needed/required, may include, but not limited to budget creation.
• Attend meetings including, but not limited to: Research Administration-Pediatrics, Departmental Administrator, Pediatric Research Taskforce Meetings, Pediatric Research Leadership Meetings, BMC RSGA and BU Research Meetings.
• Perform other duties as needed and/or required.
• Follow all policies and procedures outlined by RAF.
• Conform to hospital standards of performance and conduct, including those pertaining to patient rights, so that the best possible customer service and patient care may be provided.
• Utilize the hospital’s Values as the basis for decision making and to facilitate the division’s hospital mission.
• Follow established hospital infection control and safety procedures.

Job Requirements

Education:

• Bachelor’s degree in related field and 3+ years of experience.
• Appropriate combination of education certifications and/or relevant work experience will be considered.

Experience:

• Minimum 3 years financial, grant administration and/or budget management experience required, preferably in healthcare or non-profit field.

Knowledge and Skills:

• Knowledge of federal and non-federal grants.
• Knowledge of programs and Grants Administration policies and practices.
• Ability to work independently and exercise independent judgment.
• Ability to anticipate objections and plan appropriate responses; ability to perform and lead effectively in stressful situations and to solve problems as they occur.
• Must be exceptionally organized to handle multiple projects, prioritize and meet deadlines.
• Proficient with standard software used in office setting (i.e. MS Word, Excel, web browser, etc).
• Requires excellent communication and interpersonal skills, to interact effectively with a multi-layered interdisciplinary team and outside contacts.
• Outstanding communication skills.
• Must be a dedicated team player, with a willingness to learn and impart knowledge to the staff.

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