Grant Contract Officer

Job Profile:
Research Contract Specialist 2

Job Family:
Research Contracts

Time Type:
Full time

Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Responsible for negotiating terms, conducting in-depth compliance reviews, and providing grant and contract guidance to stakeholders. Also, responsible for collaborating with stakeholders to ensure efficient grant administration and adherence to regulatory requirements.

Job Description:
The primary focus of the Grant & Contract Officer in Research Administration is to support one or more functional areas within ORSPA by providing contract review, management of all award setup/project accounting/cash management and analysis of award disbursement to ensure compliance with all applicable university, sponsor, ABOR, state and federal requirements, standards and regulations. This is the intermediate level position in research administration and under administrative direction supports one or more functional areas including, but not limited to: funding information; regulatory compliance; award setup; post-award administration; project accounting and cash management; cost analysis and compliance.

Essential Duties

• Acts as a resource to ASU Research Advancement Administrators, reads and interprets contracts and other award documents to determine budget, invoicing schedule, restrictions and other pertinent information.
• Interprets regulations and guidelines of program funding for complex grants and contracts; prepares periodic reports for grant agencies.
• May be responsible for setting up awards in the ASU systems, as request or required.
• Works in conjunction with Research Advancement Administrators to ensure timely and accurate post-award accounting of grants and contracts; reviews reconciliation of accounts for compliance of charges in accordance with sponsoring agency/contract conditions and requirements.
• Manages awarded projects in accordance with University and sponsor regulations; provides contract, policy and procedure interpretation to academic departments; reviews and assists prepare invoices, standard and non-standard accounting reports to federal and sponsoring agencies, including, but not limited to: detailed cost and financial analysis, forecasts and projections reflecting interrelationships of accounting data, and provides financial tracking and fiscal control to fulfill reporting requirements.
• May prepare or assist in preparation of special accounting studies and monitors final reporting requirements.
• As a resource, interacts with sponsors and staff to resolve problems and correct errors in fund management to ensure timely collection of revenue through accurate presentation of invoices.
• Maintains all applicable project records and files; decides proper handling of financial transactions; approves transactions within designated limits.
• Provides solutions to problems presented by lower level staff and recommends changes to accounting system, methods or procedures to management, utilizing knowledge of accounting principles and practices.
• Reviews computer reports for errors or inconsistencies; investigates and corrects problem.

Desired Qualifications

• Strong ability to understand user needs, requirements and requests to identify priorities; escalates urgent/conflicting requests.
• Strong and collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone;
• Skill in establishing and maintaining effective professional working relationships.
• Team oriented; able to effectively respond to moderately complex situations involving numerous and sometimes competing university constituencies.
• Knowledge of research methods, grants, and contracts.
• Knowledge of financial analysis.
• Skill in developing, negotiating and administering grants and contracts, and awards, and post award functions.
• Knowledge of policies, procedures and regulations of various funding sources.
• Knowledge of computer applications and information dissemination technology.
• Working knowledge of Microsoft Office Suite and comfortable working in computer data base systems.
• Critical thinking and problem solving skills.
• Adept at navigating complex environments with evolving priorities and communication plans.
• Ability to utilize knowledge of subject area(s) to identify solutions to issues.
• Problem solver who can take initiative and set priorities while being flexible.
• Ability to manage team workload; proactively reassign workload to meet/exceed established metrics for team; escalate to upper management for additional resources to meet goals.
• Ability to prepare detailed documents, proposals, reports, and/or related materials.

Working Environment

• Climate-controlled office setting subject to extended periods of being in a stationary position.
• Regular use of a computer and other office productivity equipment, such as a calculator, copy machine and printer.
• Ability to clearly communicate and exchange accurate information to perform essential duties.
• Expected to be responsive to customers; engaged in work production; and resourceful, flexible, and respectful of others.
• Ability to interpret complex sponsor regulations.

Department Statement:
Each year since 2016, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all eleven years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way.

Driving Requirement:
Driving is not required for this position.

Location:
Off-Campus: Scottsdale

Funding:
No Federal Funding

Instructions To Apply:
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important:
Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.