About the role
Graduate Student Services Advisor, Temporary (5156C) #88489 About Berkeley
At the University of California, Berkeley , we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and MacArthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond. Together, we change the world.
At Berkeley, the best careers are built on a foundation of continuous learning and growth . We actively support professional development by providing all full-time staff employees with at least 80 hours of paid time per year and provide space for supportive colleague communities via numerous employee resource groups.
We invite applicants who are inspired by our Principles of Community and who are eager to be part of our exciting Strategic Plan , which charts Berkeley's next era of excellence.
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Departmental Overview
The Department of Psychology is a large, complex department within the College of Letters and Science (Division of Social Sciences). The Department includes approximately 40 active faculty members, 14 career staff, approximately 3 temporary instructors, a number of visiting scholars and postdocs each year, as well as a large cadre of Graduate Student Instructors and Graduate Student Researchers.
The fundamental missions of the University, teaching, research, and community service, are all met by the Department. Our teaching program is quite large. Psychology is an impacted major with 800 undergraduates, and the Department's courses serve approximately 4,000 students each semester, as well as a large summer session each year. The Department has approximately 120 graduate students pursuing doctoral degrees in five specialized sub-fields. In research, the Department supports the work of 35 life science labs in work with both human and animal subjects, as well as an off-site Field Station.
Psychology is closely linked with several major research institutes/ORUs on campus: The Institute of Human Development, the Institute of Personality and Social Research, the Institute of Cognitive and Brain Science, and the Helen Wills Neuroscience Institute, and works in collaboration with their administration to meet the needs of our faculty. Our outpatient clinic serves the surrounding community by providing vital, low-cost psychiatric treatment and functions as a recharge unit.
Administratively, the Department is divided into five interdependent units: Financial Services, Academic/Staff Personnel, Clinic Administration, Technical Support, and Student Services.
Position Summary
The Graduate Student Services Advisor performs a wide range of student services duties and responsibilities for an academic department. This position provides assistance to the Director of Student Services, Department Chair, faculty, and students in academic advising, recruitment, admissions, financial aid, awarding of fellowships and block grant funds, student orientation and events, and related programs. The Graduate Student Services Advisor advises current and prospective graduate students and, as necessary, undergraduate students, about department, campus, and University requirements. This position is responsible for addressing student progress issues and overseeing academic programs and graduate admissions.
Responsibilities
Graduate Program Administration
Responsible for the overall administration of the department's graduate program. Serves as the primary resource for matters concerning the Graduate Division and departmental regulations and requirements.
Interprets Graduate Division, department, and university policies as they relate to the graduate program. Identifies program needs and trends, makes recommendations to the Director of Student Services, and implements procedures to ensure consistent adherence to policies, as needed.
Maintains graduate student records, including student academic progress, academic appointments (GSI, GSR, and reader), and fellowship funding. Provides reports as needed.
Coordinates the qualifying exam process, dissertation committees, and advancement to candidacy.
Updates and edits graduate program promotional materials and student handbook.
Assist with the coordination of the Commencement ceremony and coordinates graduate related departmental events.
Student Advising
Serves as the primary academic adviser for new and continuing graduate students; closely monitors the progress of each student in the program, identifies problems with students' academic progress and degree requirements, formulates solutions, and refers to the Faculty Advisor, as needed.
Advises foreign students on visa, funding, and language proficiency exam issues, referring them to other departments as needed.
Counsels and advises students and faculty on the interpretation and implementation of policy.
Graduate Recruitment and Admissions
Advises current and prospective applicants on necessary academic preparation as well as appropriateness of the program pertaining to individual goals and interests. Serves as the primary contact for applicants and accepted candidates.
Manages admissions process in association with Graduate Division.
Supports the Admissions Committee, advising on the graduate admissions system and policies. Assist faculty in the recruitment of candidates offered admission. Organizes campus visits of potential students.
Financial Support
Coordinates all departmental fellowship funds, administers block grants, and non-resident tuition waivers. Stays apprised of changes in Graduate Division fellowship policies and communicates pertinent information to the Director of Student Services.
Recommends, tracks, and monitors allocation of financial aid and fellowship funds.
Oversees the process for equitable assignment of GSI and reader positions; recruiting potential GSIs from within and outside the department, determining and tracking GSI eligibility, and recommending promotions, proposing GSI assignments, and making recommendations for additional course staffing needs.
Professional Development
Maintain professional growth and development through attendance at training sessions, seminars, and conferences, and participation in campus-wide events and professional organizations.
Required Qualifications
Working knowledge of advising and counseling techniques.
Knowledge of University-specific computer application programs (or comparable institutional systems); excellent computer skills to work in Word, Excel, Drupal, and other web-based systems.
Ability to work with Slate, CalCentral, Campus Solutions, ACG Psychology database, and other student services programs, or comparable systems.
Knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences, or comparable institutional knowledge.
Skills in judgment and decision-making, problem-solving, identifying measures of system performance, and the actions to improve performance.
Ability in problem identification and reasoning.
Ability to develop original ideas to solve problems.
Ability to organize conceptually and spatially, prioritize responsibilities, and multitask.
Demonstrated reliability, including the ability to meet deadlines and prioritize work independently.
Must have a proven track record of making positive contributions to work environments.
Interpersonal skills, including effective verbal and written communication.
Multicultural competencies: the ability to work with diverse populations.
Education / Training
Bachelor's degree in a related area and/or equivalent experience/training.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The annual salary range that the University expects to pay for this position is $64,260.00 - $110,460.00.
This is an exempt, monthly-paid position.
This is a full-time, Limited (temporary) position through February 5, 2027
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