About This Role
This Front Desk Office Assistant role supports daily administrative and operational activities for a client in the automotive sector. The position involves managing the front desk, handling correspondence, and providing administrative support to various departments and management.
Responsibilities
- Answer and direct phone calls, respond to emails, and greet visitors, customers, suppliers, and employees
- Manage the front desk, incoming correspondence, deliveries, and general office organization
- Perform general administrative duties, including filing, scanning, photocopying, data entry, and document preparation
- Prepare reports, spreadsheets, letters, forms, presentations, and other documents
- Maintain company records, files, and administrative documentation
- Manage office and production supplies, stock room organization, purchasing, and purchase orders
- Obtain supplier quotes and follow up on orders, deliveries, and quotes
- Assist with meetings, including scheduling, preparation of materials, taking minutes, and distributing notes
- Provide administrative support to management and various departments
- Assist with invoicing, Accounts Payable/Receivable paperwork, financial records, and payroll documentation
- Assist with Health & Safety and WSIB records and documentation
- Support general office and operational activities as required
Requirements
- 1–5 years of office administration, reception, or administrative support experience preferred
- Strong organizational and time-management skills with excellent attention to detail
- Professional communication and customer service skills
- Ability to prioritize multiple tasks and work independently or as part of a team
- Proficiency with Microsoft Office, including Word, Excel, and Outlook
- Knowledge of purchasing, invoicing, AP/AR, payroll, and office operations is an asset
- Automotive or manufacturing experience is an asset
- Ability to maintain confidentiality and handle company information professionally
Nice to have:
- Post-secondary education in Office Administration, Business Administration, or a related field
- Sage Accounting and Ceridian Payroll experience
Important Details
- Schedule: 37.5 hours per week, Monday–Friday, 9:00 a.m.–5:00 p.m. (Hours may be adjusted based on business needs)
- Contract: 3-month contract with CESG and on their payroll
About the Company
Our client is in the automotive sector.
