About This Role
Managing the company's vehicle fleet is the core of this role, ensuring efficient operations, vehicle availability, safety, regulatory compliance, and cost control. The position suits a professional who can oversee vehicle maintenance, fuel consumption, drivers, documentation, route efficiency, and overall fleet performance to support business operations.
Responsibilities
- Manage daily fleet operations to ensure vehicles are available and deployed efficiently
- Plan vehicle allocation, scheduling, utilization, and route assignments
- Monitor vehicle movement, mileage, operating hours, and delivery or service performance
- Minimize vehicle downtime and improve fleet productivity
- Coordinate with drivers, transport vendors, service providers, and internal departments
- Develop and implement preventive maintenance schedules
- Ensure timely servicing, inspections, and repairs of all vehicles
- Monitor vehicle condition and coordinate breakdown assistance
- Maintain accurate service histories, repair records, and maintenance schedules
- Control maintenance expenses and negotiate with workshops and suppliers
- Monitor fuel consumption, mileage, and vehicle operating costs
- Identify and investigate fuel wastage, excessive idling, and unauthorized vehicle usage
- Prepare and analyse fleet operating budgets and expenditure reports
- Implement measures to reduce fuel, maintenance, and transportation costs
- Track cost per kilometre and other fleet performance indicators
- Supervise drivers and ensure adherence to company policies and traffic regulations
- Monitor driver attendance, performance, conduct, and productivity
- Conduct or coordinate driver training on road safety and vehicle handling
- Investigate accidents, breakdowns, and safety incidents
- Ensure drivers possess valid licenses and required training or certifications
- Ensure vehicles have valid registration, insurance, permits, fitness certificates, and pollution certificates, as applicable
- Maintain vehicle files, driver records, insurance claims, and statutory documentation
- Track document expiry dates and arrange renewals before deadlines
- Ensure compliance with applicable transport laws, safety standards, and company policies
- Use GPS tracking, fleet management software, and telematics systems to monitor vehicle movement
- Prepare daily, weekly, and monthly fleet performance reports
- Track vehicle utilization, fuel efficiency, maintenance costs, downtime, and accident rates
- Identify operational issues and recommend corrective actions
