Managing Exo's large, multi-location fleet of over 400 vehicles, trailers, and equipment assets across the United States is the core of this role. This position is accountable for maintaining the operational readiness, safety, reliability, compliance, and cost-effectiveness of the company's fleet while supporting the needs of field operations. The Fleet Manager oversees maintenance, repairs, inspections, registrations, licensing, asset assignments, utilization, telematics, vendor relationships, and fleet records, serving as a central point of coordination across various internal and external stakeholders. This individual must be comfortable managing a high-volume fleet in a fast-paced, geographically dispersed environment where equipment availability directly impacts field productivity and customer commitments.
Responsibilities
Provide overall management and oversight of a fleet of 400+ vehicles, trailers, and equipment assets operating across multiple locations throughout the United States
Maintain visibility into the location, status, assignment, utilization, condition, and operational readiness of fleet assets
Coordinate vehicle and equipment assignments based on operational requirements, employee assignments, project needs, geography, and asset availability
Monitor fleet utilization and identify opportunities to improve asset deployment, reduce underutilized equipment, and maximize return on fleet investments
Coordinate the preparation, deployment, transfer, return, and reassignment of trucks, trailers, and equipment for field personnel and work sites
Establish and maintain processes to ensure vehicles and equipment are properly equipped, maintained, inspected, and ready for deployment
Develop and maintain asset lifecycle strategies, including acquisition, deployment, maintenance, replacement, resale, and retirement of fleet assets
Partner with Operations and Finance to develop fleet replacement recommendations based on age, mileage, utilization, condition, repair history, operating cost, and business needs
Oversee preventive maintenance, scheduled service, inspections, repairs, and corrective maintenance for fleet vehicles and equipment
Establish and monitor preventive maintenance schedules based on manufacturer recommendations, mileage, engine hours, usage, operating conditions, and regulatory requirements
Coordinate repairs and maintenance with dealerships, repair facilities, mobile mechanics, equipment manufacturers, parts suppliers, and other service providers
Evaluate repair requirements and determine appropriate repair strategies while balancing safety, downtime, cost, asset value, and operational urgency
Monitor open repair orders and proactively communicate expected completion dates and operational impacts to field leadership
Review repair estimates, invoices, parts costs, labor charges, and warranty coverage to ensure accuracy and cost-effectiveness
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Identify recurring mechanical issues and develop corrective actions to reduce repeat failures and unnecessary repair costs
Maintain accurate maintenance histories for all fleet assets, including inspections, repairs, preventive maintenance, parts, labor, costs, and downtime
Ensure fleet assets are maintained in a condition that supports safe operation, reliability, longevity, and regulatory compliance
Develop relationships with qualified repair facilities and establish service standards and expectations for turnaround time and quality
Support and oversee fleet compliance with applicable FMCSA, DOT, state, and local requirements governing company vehicles and equipment
Ensure required vehicle inspections, registrations, permits, licensing, documentation, and other fleet compliance requirements are completed accurately and on time
Maintain accurate records necessary to demonstrate fleet compliance during audits, inspections, or regulatory reviews
Monitor expiration dates for registrations, inspections, permits, licenses, and other required documentation and establish processes to prevent lapses
Partner with the Safety and Operations teams regarding DOT-regulated vehicles, driver requirements, vehicle inspections, maintenance deficiencies, and out-of-service conditions
Support the company's compliance with applicable vehicle inspection, maintenance, and recordkeeping requirements under FMCSA regulations
Ensure identified safety-critical defects or maintenance deficiencies are appropriately addressed before vehicles or equipment are returned to service
Assist with internal and external audits, regulatory inquiries, roadside inspection follow-up, and corrective actions related to fleet operations
Stay informed regarding changes to applicable federal and state fleet, transportation, equipment, and environmental requirements and communicate relevant changes to management
Serve as a primary administrator and subject matter resource for fleet management and maintenance systems, including Fleetio, Enterprise, AutoIntegrate, or similar platforms
Manage and utilize fleet telematics systems such as Samsara, Motive, or similar platforms to monitor vehicle location, utilization, mileage, engine data, maintenance indicators, and other available fleet information
Maintain accurate vehicle and equipment data across fleet management, telematics, maintenance, and related systems
Install, troubleshoot, replace, and maintain telematics devices and related equipment in company vehicles as required
Utilize fleet technology and reporting capabilities to identify maintenance needs, reduce downtime, improve utilization, enhance accountability, and support operational decision-making
Identify opportunities to improve integration and data flow between fleet systems and other company systems
Train new employees and appropriate field personnel on the use of fleet-related tools, processes, systems, and technology
Develop, monitor, and manage fleet-related operating expenses in partnership with Finance and Operations
Monitor maintenance, repair, fuel, rental, parts, towing, registration, licensing, and other fleet-related costs
Analyze fleet spending and identify opportunities to reduce unnecessary costs without compromising safety, compliance, or operational readiness
Review vendor invoices and service charges for accuracy, appropriate pricing, and adherence to negotiated terms
Track cost-per-mile, maintenance cost, downtime, repair frequency, asset utilization, and other relevant fleet performance metrics
Prepare regular fleet reports and management summaries regarding costs, asset condition, maintenance activity, downtime, compliance, and utilization
Assist with annual fleet budgeting, capital planning, replacement planning, and forecasting
Establish and monitor key performance indicators (KPIs) to measure fleet performance and identify trends requiring management attention
Source, evaluate, qualify, and maintain relationships with fleet vendors, dealerships, repair facilities, parts suppliers, rental companies, towing providers, equipment providers, and other service partners
Negotiate pricing, service agreements, turnaround times, warranties, and other commercial terms to support company objectives
Develop a preferred vendor network capable of supporting Exo's geographically dispersed operations
Monitor vendor performance, quality, responsiveness, pricing, and turnaround times
Address service failures, billing disputes, recurring quality issues, and other vendor concerns promptly
Continuously evaluate the market for opportunities to improve fleet service quality, availability, and cost
Serve as a key resource and point of contact for Operations regarding vehicle and equipment availability, maintenance status, assignments, and expected downtime
Maintain regular communication with drivers, Crew Leaders, Superintendents, Managers, and other field personnel regarding fleet needs and issues
Coordinate emergency repairs, breakdowns, towing, roadside assistance, and replacement vehicles or equipment to minimize disruption to field operations
Work closely with Safety to identify and address fleet-related safety risks and ensure appropriate corrective action
Collaborate with Finance regarding fleet expenses, capital purchases, asset records, and budget requirements
Collaborate with HR and Operations regarding employee vehicle assignments, fleet policies, onboarding, offboarding, and company property
Support Procurement and leadership in evaluating new vehicles, trailers, equipment, parts, and fleet-related services
Provide management with recommendations regarding fleet strategy, operational risks, major repairs, replacements, and capital expenditures
Establish standardized fleet management processes and procedures across all company locations
Develop and implement initiatives to improve fleet availability, reliability, safety, utilization, and cost efficiency
Identify process gaps and develop practical solutions that can be consistently implemented across geographically dispersed operations
Establish clear accountability for vehicle care, inspections, reporting, maintenance scheduling, and fleet policies
Develop training and communication materials related to fleet processes, vehicle care, inspections, and fleet technology
Lead or participate in fleet-related projects, system implementations, process improvements, and operational initiatives
Continuously evaluate fleet performance and recommend improvements based on data, operational trends, industry practices, and business requirements
Promote a culture of safety, accountability, preventive maintenance, and responsible stewardship of company assets
Requirements
High school diploma or equivalent required; Bachelor's degree in Fleet Management, Transportation, Business Administration, Operations, Automotive Technology, or a related field preferred
Minimum of 5 years of progressively responsible experience managing vehicle, equipment, transportation, or fleet operations
Demonstrated experience managing a large or geographically dispersed fleet strongly preferred
Demonstrated experience managing a fleet of 400+ vehicles, trailers, and/or equipment assets preferred
Strong mechanical knowledge and practical understanding of automotive, diesel, electrical, hydraulic, pneumatic, drivetrain, braking, suspension, and related vehicle/equipment systems
Working knowledge of FMCSA, DOT, state registration, inspection, licensing, and vehicle maintenance requirements
Experience working within an FMCSA-regulated motor carrier environment strongly preferred
Proven leadership and vendor-management experience
Experience negotiating with repair facilities, dealerships, parts suppliers, rental companies, and other fleet vendors
Experience with fleet management and maintenance software such as Fleetio, Enterprise, AutoIntegrate, or similar systems
Experience with fleet telematics systems such as Samsara, Motive, or similar platforms
Strong Microsoft Excel skills, including the ability to organize, analyze, and report fleet data
Strong analytical skills and the ability to interpret maintenance, cost, utilization, and operational data
Ability to manage multiple locations, competing priorities, and time-sensitive operational issues
Excellent organizational, communication, negotiation, and problem-solving skills
Ability to communicate effectively with executive leadership, field management, drivers, vendors, technicians, and external service providers
Valid driver's license required; CDL Class A preferred
Experience with trailers, towing systems, and commercial vehicles preferred
Experience with construction, utility, infrastructure, or field-service fleets preferred
Ability and willingness to travel between company locations and respond to operational emergencies as needed
Ability to work effectively in both office and outdoor/field environments
Ability to sit and work at a computer for extended periods while performing administrative, analytical, and fleet management duties
Ability to stand, walk, bend, stoop, kneel, reach, climb, and maneuver around vehicles, trailers, and equipment as necessary
Ability to inspect vehicles and equipment and access areas required to evaluate their condition
Ability to lift, carry, and move items weighing 50+ pounds when necessary, including tools, parts, equipment, or telematics components
Ability to safely operate or maneuver around vehicles, trailers, and equipment in fleet and field environments
Ability to work in hot, cold, dusty, wet, noisy, and other outdoor conditions
Ability to work around vehicle exhaust, lubricants, oils, fuels, dirt, dust, and other typical fleet maintenance conditions while following applicable safety procedures
Good hand-eye coordination and manual dexterity sufficient to operate computers, mobile devices, tools, and fleet-related equipment
Ability to install and troubleshoot telematics devices and related equipment; training will be provided by Exo
Ability to communicate effectively in person, by telephone, radio, and virtual communication platforms
Ability to work flexible hours and respond to fleet emergencies, including vehicle breakdowns, critical repairs, and field-team needs outside of normal business hours, including occasional evenings and weekends
Ability to manage a high-volume, geographically dispersed fleet while maintaining accuracy and accountability
Strong analytical and problem-solving skills with the ability to diagnose issues, evaluate alternatives, and make sound decisions
Ability to prioritize competing operational demands based on safety, compliance, business impact, cost, and urgency
Strong decision-making skills, particularly during vehicle breakdowns, equipment failures, compliance issues, service delays, and other time-sensitive situations
Ability to analyze fleet data, identify trends, and translate information into actionable recommendations
Strategic thinking and ability to develop long-term fleet strategies while effectively managing day-to-day operational requirements
Strong attention to detail when managing registrations, inspections, maintenance records, invoices, asset information, and regulatory documentation
Ability to manage multiple projects and initiatives simultaneously while meeting deadlines
Adaptability and flexibility to thrive in a fast-paced, constantly changing operational environment
Ability to remain calm, professional, and solution-oriented during high-pressure situations
Strong interpersonal skills and ability to establish effective working relationships with employees, field leaders, vendors, repair facilities, and executive management
Ability to exercise sound judgment and maintain appropriate confidentiality regarding employee, fleet, financial, operational, and company information
Ability to identify potential problems proactively rather than relying solely on reactive repairs or issue resolution
Strong sense of ownership, accountability, urgency, and commitment to safety and operational excellence
Benefits
Medical insurance
Dental insurance
Vision insurance
Health Savings Account/Flexible Spending Accounts
Life and Accidental Death & Dismemberment
Short Term and Long-Term Disability
Accident, Hospital Indemnity and Critical Illness
401k with company match
PTO
10 paid holidays
Important Details
Work environment: Combination of office, fleet yard, shop, and outdoor field environments
Travel: Local travel to company locations, fleet yards, repair facilities, dealerships, and field sites will be required; occasional overnight travel to other company facilities or operating locations may be required, generally up to once per quarter
Schedule: May require occasional after-hours, weekends, or emergency response to support critical fleet issues and maintain operational continuity
About the Company
Exo Group, LLC. has been protecting public infrastructure across the U.S. since 2009, delivering engineering, inspection, and remediation services for lighting poles, transmission towers, and other infrastructure. With deep expertise in vertical infrastructure, Exo builds on years of engineering design and fabrication experience across utilities, telecom, transportation, and retail sectors. The company developed its “Ex-Tend” approach to manage assets throughout their entire life cycle, from initial quality assurance to ongoing inspection and targeted repairs, designed to extend service life and improve reliability. Exo helps clients monitor asset conditions and make informed, strategic decisions.
We are an innovative supplier of infrastructure inspection, engineering, and field repair and reinforcement services for the global electrical utility, renewables, lighting, and wireless telecommunications industries.
