Managing the Accounts Payable department is the core of this Financial Services Manager position. The role involves planning, organizing, supervising, and managing daily operations to ensure accurate and timely processing of vendor invoices, employee reimbursements, and other College financial obligations. It suits a candidate with strong financial management and leadership skills.
Responsibilities
Manage budgeting, accounting, and diversified financial service responsibilities of the College’s daily operations
Effectively supervise the functions handled by the College’s financial departments pertaining to payables, receivables, budget, cashiering services, fixed assets, banking relations, grants, reporting, and inventories
Supervise the maintenance, reconciliation, and accountability of subsidiary and departmental ledgers in accordance with the State Accounting Manual and GASB
Serve to maximize the return on investments from legally available funds at the College in coordination with the State
Recommend changes to existing accounting procedures and assist in the development and implementation of new procedures
Develop work papers and compile supporting documentation for financial statements and audit requirements
Assist in the preparation of annual operating budget requests
Serve on committees and represent the College at internal meetings
Communicate on a regular basis with the Office of Information Technology regarding required program modifications and the reporting of system problems
Perform other similar and related duties as required
Oversee payment processes and related accounting records within the Workday Enterprise Resource Planning (ERP) system
Maintain effective internal controls and segregation of duties
Support financial reporting and audits
Supervise staff
Improve departmental procedures in accordance with College policies, applicable laws, and governmental accounting requirements
Oversee Workday supplier invoice processing, approvals, payments, payment exceptions, reimbursements, related reporting, and other related accounts payable activities, including review of documentation, authorizations, and account coding
Manage the College’s corporate travel credit card program
Review travel procedures and recommend changes to the College’s travel guide as needed
Coordinate with Procurement, Budget, Grants Accounting, Financial Reporting, and other College departments on transaction issues and resolve discrepancies
Coordinate required supplier tax documentation and annual information-return processes, including IRS Form 1099 reporting
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Oversee fiscal year-end duties including reconciling outstanding payables, accrual support, and accurate recording in the appropriate accounting period
Maintain effective controls and segregation of duties for supplier maintenance, invoice entry, approvals, and disbursements
Monitor business processes and workflow bottlenecks
Collaborate with Finance, Information Technology, and system support resources on troubleshooting and enhancements
Prepare reconciliations, supporting schedules, and responses for internal and external auditors, including Florida Auditor General requests
Supervise and evaluate employees
Establish work priorities and assist with employee development
Recommend improvements to policies, procedures, internal controls, and operational efficiency
Requirements
Bachelor’s Degree
5 years of prior-related work experience
Knowledge of accounts payable, governmental accounting, financial controls, and applicable compliance requirements
Ability to analyze and resolve complex financial discrepancies, interpret policies, and manage competing deadlines
Strong leadership, communication, customer service, analytical, and organizational skills
Ability to prepare financial reports, protect confidential information, and collaborate across departments
Nice to have:
Desire for the candidate to be analytical and have experience in preparing management level financial reports
Bachelor’s degree from an accredited institution in Accounting, Finance, Business Administration, or a closely related field
Experience with financial systems, account reconciliations, transaction processing, and internal controls
Proficiency in Microsoft Excel
Important Details
Application deadline: Open Until Filled
About the Company
Hillsborough College participates in the US E-Verify program.
Mission Hillsborough Community College, a public comprehensive institution of higher education, empowers students to excel through its superior teaching and service in an innovative learning environment.
