Financial Services Coordinator

About This Role

This role supports the timely and accurate processing of invoices and payments, as well as team member expenses, in line with company policies. The coordinator will contribute to a positive team environment and maintain strong relationships with departments and vendors.

Responsibilities

• Review approval of certain invoices from budget holders, including all utility bills, and ensure accurate coding and processing of invoices and payments
• Prepare a list of payments to be made on a weekly basis and settle the payments against the appropriate invoice in the accounting system
• Administrate team member expenses, including the review and approval of expense claims
• Prepare certain month-end accounting entries and reconciliations
• Support inventory invoicing process by performing a 3-way match of vendor invoices to received-purchase orders (PO) and communicate to the Team Lead any variances that require further review
• Ensure all retail location business licenses are in compliance and updated annually in accordance with relevant jurisdictions
• Respond to relevant emails in the AP inbox, open and review mail by post and maintain an organized filing system
• Support the accounting team with a variety of tasks as required
• Maintain a strong relationship with all departments and vendors to ensure balances are up-to-date, vendor statements are accurately reconciled, and communication of any outstanding items are resolved
• Contribute to a team environment where all Team Members consistently experience a sense of belonging and inclusion

Requirements

• Bachelor’s, Diploma or Associate Degree in Finance, Accounting, or related field preferred
• 2+ years of experience in a similar role in accounts payable or accounting environments
• Excellent attention to detail
• Ability to prioritize and multi-task as well as be able to balance competing deadlines
• Strong organizational and problem-solving skills
• Ability to work independently and be willing to assist others when necessary
• Strong customer service and communication skills
• Excellent computer skills, particularly Excel
• Working knowledge of ERP experience, Microsoft Dynamics AX is a plus
• Passion for natural wellness

Benefits

• Annual bonus program
• A hybrid way of working
• Flexible work hours based on business needs
• Wellness days to ensure you're taking care of your mental and physical health
• Health benefits - comprehensive health, vision and dental packages
• Paid sick days
• Generous product discount