Financial Administration Clerk - Financial Services

About This Role

The Financial Administration Clerk supports the disbursement of funds for CRD, CRHC, and CRHD through EFT and cheques, and assists with the administration of the Purchasing Card program. This role also involves providing general financial administrative support, including cash desk responsibilities for Financial Services.

Responsibilities

• Prepare and process weekly payment runs, including electronic funds transfers (EFT) and cheque disbursements
• Follow established policies and ensure appropriate authorizations and internal controls are adhered to when processing payments
• Compile payment source documents with payments to record transactions
• Monitor the AP and PCard inboxes and triage inquiries, ensuring timely and appropriate responses or escalation
• Perform daily reconciliation of cheque, credit card and cash receipts, prepare transaction detail reports, and ensure timely and accurate bank deposits
• Track incoming donations and prepare donation receipts
• Maintain vendor master data (vendor creation and ongoing maintenance)
• Support administration of the PCard program by monitoring compliance with monthly deadlines, sending reminders, and responding to cardholder inquiries
• Monitor inventory of blank CRD, CRHC, CRHD and US cheques and order when necessary
• Investigate and respond to Accounts Payable (AP) inquiries from staff and auditors, providing timely and accurate information
• Provide general clerical services by maintaining records system
• Maintain basic knowledge of CRD programs, key department contracts, function of departments, other associated government agencies
• Follow all policies, procedures and standards of the CRD
• Perform other related duties as required

Requirements

• A minimum of 2 years' directly related experience
• High School Graduation
• Post-secondary courses in a related discipline
• An equivalent combination of education and experience

Important Details

• Hours of Work: 70 hours bi-weekly
• Application deadline: October 26, 2026

Application Process

• Submit your resume and covering letter online

About the Company

The Capital Regional District (CRD) is a regional government that delivers more than 200 services to 13 municipalities and three electoral areas on southern Vancouver Island and the Gulf Islands.