Finance Assistant

About This Role

Focusing on keeping the finance function running smoothly, the Finance Assistant takes ownership of the day-to-day transactional finance processes across the business. This hands-on role ensures that transactions are processed accurately and on time, with appropriate supporting information. It is an ideal opportunity for someone with some finance experience ready to take on real responsibility and work independently.

Responsibilities

• Run the day-to-day purchase ledger, processing supplier invoices accurately and checking they are properly authorised and coded
• Maintain accurate supplier records
• Apply the correct VAT treatment when coding supplier and sales invoices, and escalate unusual items to the Finance Manager / Financial Controller, who owns VAT compliance and returns
• Respond to supplier queries and resolve invoice discrepancies
• Prepare information for supplier payment runs
• Raise accurate sales invoices in line with each client's billing arrangements, which vary considerably by client and by platform
• Generate invoices from approved timesheet and project data, making sure timesheets are complete and approved first
• Work with project and operational teams to resolve missing or incomplete information
• Monitor uninvoiced work and follow up where necessary
• Support credit control by chasing overdue client invoices and reporting the debtor position to the Finance Manager / Financial Controller
• Complete regular bank and credit card reconciliations, matching transactions and investigating discrepancies
• Identify and escalate unusual or unexplained transactions
• Process employee expenses and company credit card transactions
• Check expenses against company policy, review supporting receipts and ensure appropriate approval
• Chase missing receipts and incomplete expense claims
• Monitor timesheet submissions and follow up with employees where information is missing or incomplete
• Support the monthly timesheet close
• Assist with month-end processes by ensuring transactional information is complete and up to date
• Work under the direction of the Finance Manager / Financial Controller, who reviews your work and owns the month-end close, reporting and control environment

Requirements

• Previous experience in a finance, accounts or administration role
• An understanding of basic accounting principles
• Strong attention to detail and a high level of accuracy
• Hands-on experience of at least one of purchase ledger, sales invoicing or bank reconciliations
• Confident with Excel, and with an accounting system such as Xero
• Good communication skills and the confidence to follow up with colleagues when information is missing