Finance Assistant

About This Role

Working closely with the Senior Accountant and Financial Controller, the Finance Assistant will help keep the day-to-day finances of the Pure Gold Group running accurately and smoothly. This broad, hands-on role across four Group entities involves taking responsibility for recurring finance processes, investigating discrepancies, maintaining accurate financial data, and helping improve the systems and procedures used by the team.

Responsibilities

• Import daily sales transactions from Salesforce to Xero and ensure system accuracy and alignment
• Resolve any data discrepancies promptly with the relevant teams
• Raise ad-hoc sales invoices and credit notes as required
• Allocate customer payments accurately each day
• Assist with debt recovery activities in accordance with escalation procedures
• Own the processing of routine client refunds, following agreed controls and approvals
• Keep customer master data accurate and up to date
• Monitor and prevent duplicate client account creation
• Monitor and organise invoice inboxes
• Process supplier invoices through Dext, ensuring accurate coding and appropriate supporting documentation
• Conduct monthly supplier statement reconciliations and resolve discrepancies
• Prepare payment runs for review and approval in the online banking system
• Keep supplier master data accurate and up to date
• Assist with supplier onboarding and ensure compliance with internal policies
• Process and verify staff expenses, ensuring claims meet policy and VAT compliance
• Monitor invoice approval workflows and chase approvers to keep payments on schedule
• Post daily bank and credit card transactions across multiple accounts and currencies
• Maintain accurate records of standing orders and direct debit records for recurring transactions
• Resolve any queries promptly with the relevant teams
• Maintain digital and physical filing systems for invoices, receipts, and payment records
• Support data cleansing projects across systems to improve data accuracy
• Assist in documenting finance procedures and updating process notes
• Contribute to system improvement initiatives, such as automating bank feeds or invoice capture tools

Requirements

• Minimum of 1-2 years’ experience in an administrative finance environment
• Familiarity with accounting software such as Xero, Salesforce and Dext
• Experience with Accounts Payable, Accounts Receivable or bank reconciliations desirable
• Confident with Excel (basic formulas - SUMIFs, Pivot Tables, VLOOKUP)
• Strong numerical, time management and analytical skills, with exceptional attention to detail