Faculty Administrative Assistant

Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer.

As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 11,000 who are shaping the future we envision. Moffitt has been recognized as a Best and Brightest Company to Work For in the Nation and is continually named one of the Tampa Bay Times’ Top Workplaces.

Summary

The Faculty Administrative Assistant supports leadership that may include Department Managers, Department Administrators and faculty members with moderately complex to complex administrative issues, manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls, prepares non-routine docs, reports, spreadsheets, develops advanced presentation materials, interpret and explain policies/procedures, collects, compiles and analyzes moderately complex data. This position facilitates department meetings and produces quality meeting minutes, if applicable. Maintains Faculty/Physician CV up to date. Produces invoices and submits expense reports within a timely manner. Maintains agreements and disclosures for conferences, including Outside Professional Activity and other compliance-related requirements. Manages the submission of leave requests and maintains accurate records of time off (FTA, FTO, MTO) in accordance with leave policies. Coordinates pager and attending coverage requests/modifications and may ensure proper cancellation of clinics. May provide assistance and coordination with the preparation of tumor boards. Other duties as assigned by appropriate leadership.

Job Title: Faculty Administrative Assistant
Minimum Education Level: High School Diploma/GED
Minimum Field of Study:
Minimum Education Notes:
Preferred Education Level: Associate's Degree
Preferred Field of Study:
Preferred Education Notes:
Licensure Certification Needed: No
Minimum Licensure:
Minimum Licensure (Other):
Training Required: Intermediate proficiency with Microsoft Office applications (Word, Excel, PowerPoint). Ability to coordinate calendars, scheduling and paid time off for Leadership, Faculty and APP's. Ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks. Must be able to collaborate with other administrators and support team members, management and internal/external customers on a regular basis. Ability to organize and prioritize workflow. Self-motivated with ability to prioritize multiple tasks under tight deadlines with little oversight to ensure accurate and high-quality deliverables. Able to handle confidential information. Strong critical thinking skills, acting proactively and independently. Must know how to track and process paid time off requests for faculty and APP's. Demonstrates strong written and communication skills.