About the role
Responsibilities
- Coordinate with supporting vendor partners, client event set up and clean up
- Manage vendor relationships and service contracts, ensuring quality delivery, compliance with specifications, and cost-effective procurement of facilities services
- Respond to user service requests and facility issues promptly, coordinating with appropriate teams to resolve problems and maintain high satisfaction levels
- Conduct regular building inspections and maintain detailed records and documentation
- Assist with emergency response procedures and coordinate with security, fire safety, and building management teams during critical incidents
- Maintain inventory management systems for all emergency supplies, while ensuring cost optimization and availability for operational needs
- Lead donatiion programs for emergency suppplies past expiry dates
- Prepare reports and documentation for facility manager as requested
- Collaborate with sustainability initiatives including energy management programs, waste reduction efforts, and green building certification maintenance
Required qualifications:
- Minimum 2 years of commercial facilities or property management experience
- Good understanding of facility management processes
- Proficiency in Microsoft Office Suite for documentation and reporting requirements
- Good communication and customer service skills with ability to interact professionally with tenants, vendors, and internal stakeholders
- Some knowledge of local safety regulations for workplace environments
- Good organizational and multitasking abilities with proven track record of managing competing priorities in fast-paced operational settings
[Place of Work]
Location: Within Tokyo’s 23 wards
[Working Hours and Days Off]
Working hours are based on the client’s timetable
Generally based on working from the office
Days off: Two days off per week (Saturday and Sunday), public holidays, and the year-end and New Year period
【Salary】
Overtime pay: Available. A fixed overtime allowance is included in the basic annual salary (equivalent to 30 hours per month) *For non-managerial positions
Bonuses: Available (performance-related bonuses)
Probationary period: Yes
【Number of Vacancies】 1
【Selection Process】
- Application screening
- Interviews (several rounds planned)
- Final interview
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