FACILITY MANAGER

Duties

The position is located in the Architect of the Capitol (AOC), Office of the Chief Operating Officer, Superintendent Senate Office Buildings, Assistant Superintendent Facility Support Division. As the principal Contracting Officer Technical Representative (COTR), the incumbent performs progressively more difficult duties involving inspection, oversight and management of a performance based contract for facility maintenance, repair, construction, cleanliness and upkeep of buildings and grounds at the Landover, MD facilities.

MAJOR DUTIES:

Buildings and Grounds Maintenance Contract Administration (50%)

The incumbent ensures that the contractor(s) provide effective performance of their labor force according to contract specifications for the maintenance, repair and cleanliness of AOC owned and leased buildings and grounds in Landover, Maryland, including the AOC owned Senate Mail Facility (SMF) and the following leased buildings: Printing, Graphics and Direct Mail (PGDM) and Senate Furniture (SF); Senate Sergeant at Arms (SAA) Warehouse; Library of Congress Collections (CALM); and Construction Division (CD) Warehouse.

Ensures that space in the SAA Warehouse is subject to sensitive environmental control requirements and mandates critical preventive and predictive maintenance procedures.

The Facility Manger will evaluate the Contractor’s work based on the specifications in the contract in accordance with the Government’s Quality Assurance Surveillance Plan (QASP).

Inspects work in progress by contractors for compliance with the Superintendent’s policies and/or contract specifications. Provides leadership, inspection and direction of the maintenance operations to provide high quality service standards, operational readiness and a safe and secure environment.

Ensures contractor compliance with mandatory maintenance delivery requirements ranging electrical, air conditioning, plumbing and other diverse trades, as well as custodial and grounds-keeping duties required to maintain the highest environmental standards and workforce comfort.

Program Administration (30%)

Provides programmatic information on matters of concern, such as status of work, quality of work, timeliness and cost. Maintains statistical data to provide reports to management on building maintenance operations. Represents management during investigations of complaints. Participates in Strategic Plan Projects.

Prepares recommendations for short and long-term operating budgets for equipment, supplies and services.

Develops Statements of Work (SOW) for cleanliness, sanitation and equipment as well as contractor performance. Directs the contractor’s attention to emergent requests for maintenance and repair of the facilities and equipment.

Responds to inquiries from Congressional offices and the public, resolving problems based on expert knowledge of the organization and industry standards.

Conducts program reviews to assess workload factors, project or program costs and accomplishment of mission specific objectives. Provides recommendations for management improvements and cost reduction initiatives. Makes appropriate recommendations thru channels to the Acquisition and Material Management Division (AMMD) Contracting Officer for contract modifications needed to improve service.

Hazardous Material Program Management (20%

Manages the Hazardous Material (Lead, Asbestos and PCB) programs. Develops written plans, procedures and policies to ensure the safe and effective management of hazardous materials during project and maintenance related activities. Coordinates with Project Managers and Construction Managers to properly identify and test potential or suspected hazardous materials in accordance with the federal regulations, standards and agency requirements.

Manages the procurement of contracted Industrial Hygiene services and testing as needed. Performs market research and costs analyses and comparisons for procurement and maintenance agreements. Maintains records of accountable property.

Coordinates, collaborates and provides onsite review of project related hazardous material removal activities. Serves as the main point of contact for all hazardous material removal, planning and scheduling. Analyzes current management programs and evaluates their effectiveness and efficiency in achieving intended mission objectives. Recommends changes to workflow and processes as need to improve the effectiveness and efficiency of resource management and program operations. Briefs management on issues identified and provides recommendations for resolution.

Based on duties assigned, employees may require knowledge of hazardous (e.g. lead paint and solvents) and universal (e.g. lamps and batteries) waste management requirements to ensure compliance with environmental regulations in performance of duties, provides waste management guidance and answer questions concerning waste management.

Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications.

Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

You must have at least 52 weeks of specialized experience equivalent to the GS-11 grade level in the Federal service. Applicants must satisfy the following types of specialized experience:

Specialized experience is defined as (1) Managing a maintenance program for building complexes or other special-purpose installations, including planning maintenance activities, developing preventive maintenance programs, and budget planning; (2) Conducting surveillance activities over construction and maintenance operations performed by a variety of private contractors, including reviewing project plans and specifications for workability; (3) Serving as Contracting Officer's Technical Representative (COTR) or equivalent; and (4) Managing, administering, and coordinating a hazardous materials and waste management program.