Facilities Manager

About This Role

Managing the facilities for the behavioral health services division, including the main site, Queens office, and supportive housing, is the core responsibility of this role. The Facilities Manager oversees day-to-day operations, health and safety protocols, and facility projects, reporting directly to the Assistant Executive Director.

Responsibilities

• Oversee all day-to-day facility operations for the division, including supervision of full-time facility staff and security personnel
• Lead the division’s health and safety protocols, including compliance with Covid-19 and other relevant public health guidance
• Manage all facility projects, including vendor relations, at the division’s main site, the Queens satellite clinic, and supportive housing site
• Coordinate work requests with building maintenance, executing projects, managing coverage schedule, and other issues related to custodial activities
• Maintain record of all facility expenses and work closely with the agency’s administrative teams to ensure timely submission of requests for vendor payments
• Perform and assign fire safety drills and complete required actions to ensure all sites are compliant with licensing standards and government regulations
• Conduct physical inventory of custodial equipment and supplies; order and distribute supplies; research new products and meet with vendors as appropriate
• Coordinate various activities including moving furniture, setting up facilities for special events, and other activities as assigned
• Create and implement department and agency policies, procedures, and workflows designed to improve behavioral health facility operations
• Work collaboratively with program leaders and clinical teams to implement solutions to barriers in care coordination and service delivery
• Maintain knowledge of regulatory and contractual guidelines to ensure program compliance
• Prepare the program for regular auditing from government funders and regulators
• Remain on-call for emergency situations as assigned

Requirements

• Associate Degree in a relevant field or equivalent professional experience required
• Certificate of Fitness for Supervision of Fire Alarm Systems (S-95 Certification) or ability to obtain certification within 6 months of employment
• Certificate of Fitness for Fire and Emergency Drill Conductor (F-07 Certification) or ability to obtain certification within 6 months of employment
• Minimum of three years of progressively responsible custodial and/or grounds maintenance experience
• Minimum three years of supervisory or leadership experience
• Proven ability to work with high-performing, cross-functional teams
• Demonstrated experience in urban, underserved communities, particularly communities of color